Part-Time Office Coordinator

Mayday Recruitment; Sydney; On-site; AUD 48,000 - 55,000; Part time

Job summary

MAYDAY Recruitment is partnering with a well-established healthcare organisation in Ashfield to recruit an experienced Part-Time Office Coordinator. The role is 22 hours per week, Monday to Thursday, 9am–3pm, fully onsite, rate $37.50/hr plus super, on a 6-week contract, located a 5-minute walk from Ashfield station.

You will manage reception and day-to-day office operations, handle mail, bookings, catering, and support the wider team with administrative tasks in a friendly, purpose-driven

Qualifications

• Experience in office coordination or reception.
• Strong communication and organisational skills.
• Ability to work independently and manage priorities.
• Experience in healthcare, NFP or community services is valued.

Responsibilities

• Manage the front desk and welcome visitors.
• Answer and direct incoming calls and enquiries.
• Coordinate meeting rooms and office bookings.
• Manage incoming and outgoing mail.
• Organise catering and office supplies.
• Liaise with building management and external suppliers.
• Coordinate pool car bookings.
• Maintain meeting rooms, kitchen and shared spaces.
• Assist with printing, documentation and mail merges.
• Provide general administration support to the wider team.
• Ensure the day-to-day office runs smoothly.

Skills

Front desk management

Reception

Administrative skills

Organisational skills

Job description

Part-Time Office Coordinator | Healthcare Organisation

$37.50/hr + Super | Ashfield | Monday-Thursday | 9am-3pm | 6 week contract

MAYDAY Recruitment is currently partnering with a well-established healthcare organisation to recruit an experienced Office Coordinator to join their team based in Ashfield.

This is a great opportunity for someone looking for part-time hours who enjoys being the go-to person in the office. You’ll take ownership of the day-to-day running of reception and the office, ensuring everything is organised and running smoothly.

Based just a 5-minute walk from Ashfield train station, this is a fully onsite position working Monday to Thursday.

• Location: Ashfield – 5-minute walk from the train station
• Hours: Monday-Thursday, 9am-3pm
• 22 hours per week
• Rate: $37.50/hr + super
• Fully onsite
• 6 week contract
• Supportive and welcoming team environment

Role Details

• Location: Ashfield – 5-minute walk from the train station
• Hours: Monday-Thursday, 9am-3pm
• 22 hours per week
• Rate: $37.50/hr + super
• Fully onsite
• 6 week contract
• Supportive and welcoming team environment

Key Responsibilities

• Manage the front desk and welcome visitors
• Answer and direct incoming calls and enquiries
• Coordinate meeting rooms and office bookings
• Manage incoming and outgoing mail
• Organise catering and office supplies
• Liaise with building management and external suppliers
• Coordinate pool car bookings
• Maintain meeting rooms, kitchen and shared office spaces
• Assist with printing, documentation and mail merges
• Provide general administration support to the wider team
• Ensure the day-to-day office runs smoothly

Ideal Candidate

• Previous experience in office coordination, reception, administration or a similar role
• Confident managing the day-to-day running of an office
• Strong communication and organisational skills
• Proactive and happy to take ownership of tasks
• Professional and approachable with a strong customer service focus
• Comfortable working independently and juggling different priorities
• Experience within healthcare, NFP or community services would be highly regarded

This is a great opportunity for someone looking for consistent part‑time hours within a supportive, purpose-driven organisation.