Part-Time Medical Secretary - Anaesthetic Practice

Johnson Recruitment; Melbourne; On-site; AUD 49,000 - 70,000; Part time

Benefits offered by this job

Part-time (2 days/week)

Job summary

Johnson Recruitment is seeking an experienced Medical Secretary for a well-established anaesthetic practice in Melbourne. The role supports anaesthetists and the Practice Manager, handling bookings, billing, and clinical documentation in a fast-paced healthcare setting.

The ideal candidate will bring exceptional organisational, communication, and confidential handling of patient information. The position offers two days per week, with potential for additional hours and a competitive hourly rate.

Qualifications

• Experience as Medical Secretary in a specialist or surgical practice is essential.
• Strong organisational skills with high attention to detail.
• Excellent written and verbal communication skills.
• High level of customer service and professionalism.
• Proficient in MS Office (Outlook, Word, Excel).
• Ability to manage competing priorities in a busy environment.
• Proven ability to maintain confidentiality.
• Self-motivated and able to work independently or with others.

Responsibilities

• Provide high-level administrative support to anaesthetists.
• Manage patient bookings, billing and procedural administration.
• Deliver exceptional customer service to patients, doctors and stakeholders.
• Maintain patient confidentiality and comply with policies.
• Respond to changing priorities and urgent requests.
• Coordinate and manage practice correspondence and documentation.
• Contribute to a positive, professional, collaborative workplace culture.
• Support continuous improvement initiatives within the practice.

Skills

Medical secretary experience

Organisational skills

Communication skills

Customer service

MS Office suite

Prioritisation

Confidentiality

Independent & collaborative

Tools

MediTrust

Microsoft Office

Job description

Part-Time Medical Secretary - Anaesthetic Practice

This well-established anaesthetic group is dedicated to delivering excellence in patient care and administrative support. Their mission is to foster a caring, safe, and ethical environment for patients, doctors, and staff alike.

The group prides itself on its strong team culture, commitment to continuous improvement, and providing an environment where employees feel valued, supported, and empowered to succeed.

The Role:

Due to continued growth and the addition of new anaesthetists, an opportunity has arisen for an experienced and detail-oriented Medical Secretary to join the team.

Working closely with the Practice Manager and specialist anaesthetists, you will play an integral role in ensuring the smooth day-to-day operation of the practice. This position would suit a proactive, organised and personable professional who enjoys working in a fast-paced healthcare environment.

Key Responsibilities:

• Provide high-level administrative support to anaesthetists
• Manage patient bookings, billing and procedural administration
• Deliver exceptional customer service to patients, doctors and key stakeholders
• Maintain patient confidentiality and compliance with relevant policies and procedures
• Respond effectively to changing priorities and urgent requests
• Coordinate and manage practice correspondence and documentation
• Contribute to a positive, professional and collaborative workplace culture
• Support continuous improvement initiatives within the practice

The Practice:

This well-established anaesthetic group is dedicated to delivering excellence in patient care and administrative support. Their mission is to foster a caring, safe, and ethical environment for patients, doctors, and staff alike.

The group prides itself on its strong team culture, commitment to continuous improvement, and providing an environment where employees feel valued, supported, and empowered to succeed.

The Role:

Due to continued growth and the addition of new anaesthetists, an opportunity has arisen for an experienced and detail-oriented Medical Secretary to join the team.

Working closely with the Practice Manager and specialist anaesthetists, you will play an integral role in ensuring the smooth day-to-day operation of the practice. This position would suit a proactive, organised and personable professional who enjoys working in a fast-paced healthcare environment.

Key Responsibilities:

• Provide high-level administrative support to anaesthetists
• Manage patient bookings, billing and procedural administration
• Deliver exceptional customer service to patients, doctors and key stakeholders
• Maintain patient confidentiality and compliance with relevant policies and procedures
• Respond effectively to changing priorities and urgent requests
• Coordinate and manage practice correspondence and documentation
• Contribute to a positive, professional and collaborative workplace culture
• Support continuous improvement initiatives within the practice

About You:

Essential:

• Previous experience as a Medical Secretary within a specialist or surgical practice
• Excellent organisational skills with a strong attention to detail
• Outstanding written and verbal communication skills
• High level of customer service and professionalism
• Proficiency in Microsoft Office Suite, including Outlook, Word and Excel
• Ability to manage competing priorities and work effectively in a busy environment
• Demonstrated ability to maintain strict confidentiality
• Self-motivated with the ability to work independently and collaboratively

Highly Regarded:

• Previous experience working within an anaesthetic practice or anaesthetic billing environment
• Experience using MediTrust or other specialist medical practice software

The Offer:
This is a part-time position, two days per week (Wednesday and Friday, 8:00am to 4:00pm), with the potential for additional hours.

An attractive salary package of up to $43 per hour plus superannuation is available for the successful candidate, depending on experience.

The ideal candidate will be available to commence as soon as possible.

Permanent residency in Australia and full working rights are required.

Johnson Recruitment actively embraces diversity in the workforce through inclusive community representation of gender, culture, thought, and work arrangements.