Part-Time Medical Secretary – Anaesthetic Practice

Lawson Delaney; Melbourne; On-site; AUD 49,000 - 70,000; Part time

Benefits offered by this job

Paid parking

Office gym & amenities

Great team culture

Job summary

Johnson Recruitment is seeking an experienced Medical Secretary for a part-time role in a respected anaesthetic practice in Fitzroy, Melbourne. The position supports practice managers and anaesthetists, ensuring smooth day-to-day operations in a fast-paced healthcare environment.

The ideal candidate will have prior medical secretarial experience in a specialist or surgical setting, strong organisational and communication skills, and a professional, confidential approach.

Qualifications

• Previous experience as a Medical Secretary within a specialist or surgical practice.
• Excellent organisational skills with a strong attention to detail.
• Outstanding written and verbal communication skills.
• High level of customer service and professionalism.
• Proficiency in Microsoft Office Suite, including Outlook, Word and Excel.
• Ability to manage competing priorities and work effectively in a busy environment.
• Demonstrated ability to maintain strict confidentiality.
• Self-motivated with the ability to work independently and collaboratively.

Responsibilities

• Provide high-level administrative support to anaesthetists
• Manage patient bookings, billing and procedural administration
• Deliver exceptional customer service to patients, doctors and key stakeholders
• Maintain patient confidentiality and compliance with relevant policies and procedures
• Respond effectively to changing priorities and urgent requests
• Coordinate and manage practice correspondence and documentation
• Contribute to a positive, professional and collaborative workplace culture
• Support continuous improvement initiatives within the practice

Skills

Medical Secretary

Organisation

Communication

Customer service

MS Office

Prioritisation

Confidentiality

Independence

Tools

MediTrust

Job description

Part-Time Medical Secretary - Anaesthetic Practice

This well-established anaesthetic group is dedicated to delivering excellence in patient care and administrative support. Their mission is to foster a caring, safe, and ethical environment for patients, doctors, and staff alike.

The group prides itself on its strong team culture, commitment to continuous improvement, and providing an environment where employees feel valued, supported, and empowered to succeed.

The Role

Due to continued growth and the addition of new anaesthetists, an opportunity has arisen for an experienced and detail-oriented Medical Secretary to join the team.

Working closely with the Practice Manager and specialist anaesthetists, you will play an integral role in ensuring the smooth day-to-day operation of the practice. This position would suit a proactive, organised and personable professional who enjoys working in a fast-paced healthcare environment.

Key Responsibilities

• Provide high-level administrative support to anaesthetists
• Manage patient bookings, billing and procedural administration
• Deliver exceptional customer service to patients, doctors and key stakeholders
• Maintain patient confidentiality and compliance with relevant policies and procedures
• Respond effectively to changing priorities and urgent requests
• Coordinate and manage practice correspondence and documentation
• Contribute to a positive, professional and collaborative workplace culture
• Support continuous improvement initiatives within the practice

The Practice

This well-established anaesthetic group is dedicated to delivering excellence in patient care and administrative support. Their mission is to foster a caring, safe, and ethical environment for patients, doctors, and staff alike.

The group prides itself on its strong team culture, commitment to continuous improvement, and providing an environment where employees feel valued, supported, and empowered to succeed.

The Role

Due to continued growth and the addition of new anaesthetists, an opportunity has arisen for an experienced and detail-oriented Medical Secretary to join the team.

Working closely with the Practice Manager and specialist anaesthetists, you will play an integral role in ensuring the smooth day-to-day operation of the practice. This position would suit a proactive, organised and personable professional who enjoys working in a fast-paced healthcare environment.

Key Responsibilities

• Provide high-level administrative support to anaesthetists
• Manage patient bookings, billing and procedural administration
• Deliver exceptional customer service to patients, doctors and key stakeholders
• Maintain patient confidentiality and compliance with relevant policies and procedures
• Respond effectively to changing priorities and urgent requests
• Coordinate and manage practice correspondence and documentation
• Contribute to a positive, professional and collaborative workplace culture
• Support continuous improvement initiatives within the practice

About You

Essential

• Previous experience as a Medical Secretary within a specialist or surgical practice
• Excellent organisational skills with a strong attention to detail
• Outstanding written and verbal communication skills
• High level of customer service and professionalism
• Proficiency in Microsoft Office Suite, including Outlook, Word and Excel
• Ability to manage competing priorities and work effectively in a busy environment
• Demonstrated ability to maintain strict confidentiality
• Self-motivated with the ability to work independently and collaboratively

Highly Regarded

• Previous experience working within an anaesthetic practice or anaesthetic billing environment
• Experience using MediTrust or other specialist medical practice software

The Offer

This is a part-time position, two days per week (Wednesday and Friday, 8:00am to 4:00pm), with the potential for additional hours.

An attractive salary package of up to $43 per hour plus superannuation is available for the successful candidate, depending on experience.

The ideal candidate will be available to commence as soon as possible.

How to Apply

If you are an experienced Medical Secretary who takes pride in delivering exceptional administrative support and would like to join a respected and growing medical group, click 'apply' to submit your resume or call Zach Lever at Johnson Recruitment on 0476 270 *** for a confidential discussion or send an email to ****@johnsonrecruitment.com.au

Permanent residency in Australia and full working rights are required.

Johnson Recruitment actively embraces diversity in the workforce through inclusive community representation of gender, culture, thought, and work arrangements.

Additional information

• Fitzroy location | PT accessible and paid parking reimbursed
• Up to $43 per hour + super | great team and culture
• Amazing office amenities | gym, table tennis and more!