Part-Time HR Administrator | Onboarding & Data Mastery

St Michael's Grammar School; Melbourne; On-site; AUD 27,000 - 37,000; Part time

Benefits offered by this job

Generous leave

Tuition discounts

Professional learning

Staff association

On-site facilities

Employee assistance

Job summary

St Michael’s Grammar School is seeking an exceptionally organised HR Administrator to join the Human Resources team on a part-time basis. The role focuses on high-quality administrative support across recruitment, onboarding and offboarding, employment administration, HR systems, and reporting.

The successful candidate will manage documentation, data integrity and proactive follow‑up in a busy environment. You will work closely with the Director of Human Resources and HR Advisor, taking

Qualifications

• Experience as an administrator or HR support in a busy environment.
• Experience across recruitment administration, onboarding and offboarding, and HR data processing.
• Ability to prepare accurate employment contracts and HR correspondence.
• Strong written communication and data accuracy.

Responsibilities

• Coordinating recruitment administration, including advertisements, candidate communication, interviews and appointment documentation
• Supporting onboarding and induction for new employees
• Preparing accurate employment contracts, variation letters and other HR correspondence
• Coordinating offboarding requirements and ensuring actions are completed
• Monitoring employment documentation and approvals through to completion
• Maintaining accurate employee records across HR systems
• Coordinating onboarding and offboarding IT requests and return-of-property processes
• Compiling and validating information for HR reporting
• Responding to HR enquiries and ensuring issues are resolved or referred
• Identifying opportunities to streamline processes and improve team efficiency

Skills

Attention to detail

Organisation

Proactive

Written communication

Customer service

Tech savvy

MS Office

HR systems

AI tools

Discretion

Tools

Synergetic

HR systems

MS Office

Job description

St Michael’s Grammar School is seeking an exceptionally organised HR Administrator to join the Human Resources team on a part-time basis. The role focuses on high-quality administrative support across recruitment, onboarding and offboarding, employment administration, HR systems, and reporting.

The successful candidate will manage documentation, data integrity and proactive follow‑up in a busy environment. You will work closely with the Director of Human Resources and HR Advisor, taking