HR Administrator

St Michael's Grammar School; Melbourne; On-site; AUD 27,000 - 37,000; Part time

Benefits offered by this job

Generous leave

Tuition discounts

Professional learning

Staff association

On-site facilities

Employee assistance

Job summary

St Michael’s Grammar School is seeking an exceptionally organised HR Administrator to join the Human Resources team on a part-time basis. The role focuses on high-quality administrative support across recruitment, onboarding and offboarding, employment administration, HR systems, and reporting.

The successful candidate will manage documentation, data integrity and proactive follow‑up in a busy environment. You will work closely with the Director of Human Resources and HR Advisor, taking

Qualifications

• Experience as an administrator or HR support in a busy environment.
• Experience across recruitment administration, onboarding and offboarding, and HR data processing.
• Ability to prepare accurate employment contracts and HR correspondence.
• Strong written communication and data accuracy.

Responsibilities

• Coordinating recruitment administration, including advertisements, candidate communication, interviews and appointment documentation
• Supporting onboarding and induction for new employees
• Preparing accurate employment contracts, variation letters and other HR correspondence
• Coordinating offboarding requirements and ensuring actions are completed
• Monitoring employment documentation and approvals through to completion
• Maintaining accurate employee records across HR systems
• Coordinating onboarding and offboarding IT requests and return-of-property processes
• Compiling and validating information for HR reporting
• Responding to HR enquiries and ensuring issues are resolved or referred
• Identifying opportunities to streamline processes and improve team efficiency

Skills

Attention to detail

Organisation

Proactive

Written communication

Customer service

Tech savvy

MS Office

HR systems

AI tools

Discretion

Tools

Synergetic

HR systems

MS Office

Job description

Bring your eye for detail, initiative and energy to a role where you can build your HR capability and make a meaningful contribution. We are looking for an exceptionally organised and proactive HR Administrator to join our collaborative Human Resources team. This is an ideal opportunity for an experienced administrator who is looking to develop a career in HR, or an HR professional seeking a varied part‑time role in a busy and engaging environment. You will be someone who takes pride in producing accurate, polished work, enjoys improving the way things are done and follows each task through from commencement to completion.

The Opportunity

The position is offered as an initial 12‑month fixed‑term appointment, working 19 hours per week (2.5 days), with the potential to become ongoing.

No two days will be quite the same. Working closely with the Director of Human Resources and HR Advisor, you will provide high-quality administrative and operational support across recruitment, onboarding and offboarding, employment administration, HR systems, reporting and employee lifecycle processes. You will be trusted to take ownership of your work, anticipate what needs to happen next and help create a responsive and professional experience for candidates, employees and managers.

• Coordinating recruitment administration, including advertisements, candidate communication, interviews and appointment documentation
• Supporting a welcoming and well‑organised onboarding and induction experience for new employees
• Preparing accurate employment contracts, variation letters and other HR correspondence
• Coordinating offboarding requirements and ensuring all associated actions are completed
• Monitoring employment documentation, approvals and employee lifecycle processes through to completion
• Maintaining accurate employee records and data across Synergetic and other HR systems
• Coordinating onboarding and offboarding IT requests and return‑of‑property processes
• Compiling and validating information for HR reporting
• Responding to HR enquiries and ensuring matters are resolved, referred or followed through
• Identifying opportunities to streamline processes and improve the way the team works.

These responsibilities reflect the broader operational scope set out in the position description, particularly the emphasis on accurate documentation, proactive follow‑up, HR data integrity and responsive support to staff and managers.

About You

You are a highly organised, proactive administrator who takes pride in getting the details right. You bring initiative, sound judgment and a strong sense of ownership, and you are comfortable managing competing priorities in a busy environment.

• Exceptional attention to detail and strong written communication skills.
• Excellent organisation and the ability to follow tasks through to completion.
• A proactive, solutions‑focused approach.
• Strong interpersonal skills and a professional, service‑oriented manner.
• Confidence with technology, including Microsoft Office, HR systems and AI tools.
• Discretion, sound judgment and a genuine interest in developing your HR capability.

St Michael’s Grammar School is one of the leading co‑educational, independent schools in Australia, providing exceptional learning opportunities to students from Kindergarten to Year 12. The School is respected for its exceptional education, wellbeing programs and a deep commitment to innovative approaches to teaching, learning and caring. St Michael’s empowers students to approach their lifelong learning journey with courage, confidence and a strong sense of social justice.

Key benefits of working at St Michael’s Grammar School

• Generous leave entitlements of 5.2 weeks.
• Student tuition discounts for children of full‑time staff, available from commencement.
• Access to professional learning and broader School engagement opportunities.
• Active Staff Association focused on staff collegiality and wellbeing.
• Culture of continuous improvement and celebrating success.
• Access to the Schools on‑site caf and sporting complex.
• Staff benefits and Employee Assistance Program.

Closing date for applications is 10am on Monday 9 November 2026. Please note we will be screening applications and scheduling interviews as applications are received; therefore, the role may be filled prior to the closing date. For further information, please refer to our website www.stmichaels.vic.edu.au

applications without cover letters will not be considered.

If you would like to discuss this role, please contact Kathy Hemer, Director of Human Resources on 03 8530 3363.

Child Safety

St Michael’s Grammar School is committed to child safety. As such, the successful applicant will be expected to satisfy child protection screening and adhere to the School’s Child Safe Policy and Code of Conduct. These documents may be downloaded from the School’s website.

• Always demonstrate and ensure compliance with the School’s Child Safety Policy and Child Safety Code of Conduct and complete regular training in Child Safety standards.
• Promote the safety and wellbeing of children and young people to whom we provide services.
• Ensure that your interactions with children and young people are positive and safe.
• Provide adequate care and supervision of children and young people in your charge.
• Act as a positive role model for children and young people.