HR Administrator: Onboarding & Data

St. Michael's Grammar School; Melbourne; On-site; AUD 30,000 - 47,000; Part time

Benefits offered by this job

5.2 weeks leave

Student tuition discounts for children

Professional learning and engagement

Active Staff Association

Culture of continuous improvement

On-site café and sporting complex

Staff benefits and Employee Assistance

Job summary

St Michael's Grammar School is seeking an exceptionally organised HR Administrator to join our collaborative Human Resources team in Melbourne. This part-time role offers 19 hours per week (2.5 days) in a busy environment, with an initial 12-month fixed-term appointment and potential to become ongoing.

You will manage recruitment administration, onboarding/offboarding, HR queries, and data integrity across HR systems.

Qualifications

• Exceptional attention to detail and strong written communication skills.
• Excellent organisation and the ability to follow tasks through to completion.
• A proactive, solutions-focused approach.
• Strong interpersonal skills and a professional, service-oriented manner.
• Confidence with technology, including Microsoft Office, HR systems and AI tools.
• Discretion, sound judgment and a genuine interest in developing your HR capability.

Responsibilities

• Coordinating recruitment administration, including advertisements, candidate communication, interviews and appointment documentation.
• Supporting a welcoming and well-organised onboarding and induction experience for new employees.
• Preparing accurate employment contracts, variation letters and other HR correspondence.
• Coordinating offboarding requirements and ensuring all associated actions are completed.
• Monitoring employment documentation, approvals and employee lifecycle processes through to completion.
• Maintaining accurate employee records and data across Synergetic and other HR systems.
• Coordinating onboarding and offboarding IT requests and return-of-property processes.
• Compiling and validating information for HR reporting.
• Responding to HR enquiries and ensuring matters are resolved, referred or followed through.
• Identifying opportunities to streamline processes and improve the way the team works.

Skills

Attention to detail

Organisation

Proactive

Interpersonal skills

MS Office

HR systems

AI tools

Discretion

Ownership

Tools

Microsoft Office

HR systems

AI tools

Job description

St Michael's Grammar School is seeking an exceptionally organised HR Administrator to join our collaborative Human Resources team in Melbourne. This part-time role offers 19 hours per week (2.5 days) in a busy environment, with an initial 12-month fixed-term appointment and potential to become ongoing.

You will manage recruitment administration, onboarding/offboarding, HR queries, and data integrity across HR systems.