HR Administrator

St Michael's Grammar School; Saint Kilda Junction; On-site; AUD 40,000 - 70,000; Part time

Benefits offered by this job

5.2 weeks leave

Tuition discounts for staff children

Professional learning opportunities

Staff association

Site cafe and sporting complex

Employee Assistance Program

Job summary

St Michael’s Grammar School in Saint Kilda VIC is seeking an exceptionally organised HR Administrator to support recruitment, onboarding and HR administration within a collaborative team. The role is a 12-month fixed-term appointment, 19 hours per week, with potential to become ongoing.

You will work closely with the Director of Human Resources and HR Advisor to deliver accurate documentation, data integrity and responsive staff support while building HR capability.

Qualifications

• Exceptional attention to detail and strong written communication skills.
• Excellent organisation and the ability to follow tasks through to completion.
• A proactive, solutions-focused approach.
• Strong interpersonal skills and a professional, service-oriented manner.
• Discretion, sound judgment and a genuine interest in developing your HR capability.

Responsibilities

• Coordinating recruitment administration, including advertisements, candidate communication, interviews and appointment documentation
• Supporting a welcoming and well-organised onboarding and induction experience for new employees
• Preparing accurate employment contracts, variation letters and other HR correspondence
• Coordinating offboarding requirements and ensuring all associated actions are completed
• Maintaining accurate employee records and data across Synergetic and other HR systems
• Coordinating onboarding and offboarding IT requests and return-of-property processes
• Compiling and validating information for HR reporting
• Responding to HR enquiries and ensuring matters are resolved, referred or followed through
• Identifying opportunities to streamline processes and improve the way the team works.

Skills

Attention to detail

Written communication

Organisation

Proactive mindset

Tools

Synergetic

Microsoft Office

AI tools

Job description

St Michael's Grammar School – Saint Kilda VIC

1d ago , from St. Michael's Grammar School

Bring your eye for detail, initiative and energy to a role whereyou can build your HR capability and make a meaningfulcontribution. We are looking for an exceptionally organised andproactive HR Administrator to join our collaborative HumanResources team.This is an ideal opportunity for anexperienced administrator who is looking to develop a career in HR,or an HR professional seeking a varied part-time role in a busy andengaging environment. You will be someone who takes pride inproducing accurate, polished work, enjoys improving the way thingsare done and follows each task through from commencement tocompletion.

The position is offered as an initial 12-month fixed-termappointment, working 19 hours per week (2.5 days), with thepotential to become ongoing.

The Opportunity

No two days will be quite the same. Working closely with theDirector of Human Resources and HR Advisor, you will providehigh-quality administrative and operational support acrossrecruitment, onboarding and offboarding, employment administration,HR systems, reporting and employee lifecycle processes.Youwill be trusted to take ownership of your work, anticipate whatneeds to happen next and help create a responsive and professionalexperience for candidates, employees and managers.

Your responsibilities will include:

• Coordinating recruitment administration, includingadvertisements, candidate communication, interviews andappointment documentation
• Supporting a welcoming and well-organised onboarding andinduction experience for new employees
• Preparing accurate employment contracts, variation lettersand other HR correspondence
• Coordinating offboarding requirements and ensuring allassociated actions are completed
• Monitoring employment documentation, approvals and employeelifecycle processes through to completion
• Maintaining accurate employee records and data acrossSynergetic and other HR systems
• Coordinating onboarding and offboarding IT requests andreturn-of-property processes
• Compiling and validating information for HR reporting
• Responding to HR enquiries and ensuring matters areresolved, referred or followed through
• Identifying opportunities to streamline processes andimprove the way the team works.

These responsibilities reflect the broader operational scope setout in the position description, particularly the emphasis onaccurate documentation, proactive follow-up, HR data integrity andresponsive support to staff and managers.

About You

You are a highly organised, proactive administrator who takespride in getting the details right. You bring initiative, soundjudgment and a strong sense of ownership, and you are comfortablemanaging competing priorities in a busy environment.

You will bring:

• Exceptional attention to detail and strong writtencommunication skills.
• Excellent organisation and the ability to follow tasksthrough to completion.
• A proactive, solutions-focused approach.
• Strong interpersonal skills and a professional,service-oriented manner.
• Confidence with technology, including Microsoft Office, HRsystems and AI tools.
• Discretion, sound judgment and a genuine interest indeveloping your HR capability.

St Michael’s Grammar School is one of the leadingco-educational, independent schools in Australia, providingexceptional learning opportunities to students from Kindergarten toYear 12. The School is respected for its exceptional education,wellbeing programs and a deep commitment to innovative approachesto teaching, learning and caring. St Michael’s empowers students toapproach their lifelong learning journey with courage, confidenceand a strong sense of social justice.

Key benefits of working at St Michael’s GrammarSchool

• Generous leave entitlements of 5.2 weeks.
• Student tuition discounts for children of full-time staff,available from commencement.
• Access to professional learning and broader Schoolengagement opportunities.
• Active Staff Association focused on staff collegiality andwellbeing.
• Culture of continuous improvement and celebratingsuccess.
• Access to the Schools on-site café and sportingcomplex.
• Staff benefits and Employee Assistance Program.

Child Safety

St Michael’s Grammar School is committed to child safety. Assuch, the successful applicant will be expected to satisfy childprotection screening and adhere to the School’s Child Safe Policyand Code of Conduct. These documents may be downloaded from theSchool’s website.

All staff at St Michael’s must:

• Always demonstrate and ensure compliance with the School’sChild Safety Policy and Child Safety Code of Conduct andcomplete regular training in Child Safety standards.
• Promote the safety and wellbeing of children and youngpeople to whom we provide services.
• Ensure that your interactions with children and youngpeople are positive and safe.
• Provide adequate care and supervision of children and youngpeople in your charge.
• Act as a positive role model for children and youngpeople.

Attachments:
- HR Administrator PD_Oct 2026.docx.pdf
- SMGS Campus Map.pdf