Part-Time Frontline Admin & Reception Assistant

University of Queensland; City of Brisbane; On-site; AUD 79,000 - 84,000; Part time

Benefits offered by this job

Flexible start times

Parental leave

Salary packaging

Job summary

University of Queensland invites applications for an Administration Assistant to support the Receptions team at the St Lucia Campus. The role is part-time (0.6 FTE), 3 days per week (Wednesday, Thursday, Friday), with some flexibility in start/finish times and potential for 0.6 FTE across four days.

You will provide high‑level admin support, front desk reception, travel arrangements when needed and coordination of meetings and events.

Qualifications

• Certificate IV or Diploma with relevant work experience or an equivalent combination.
• Excellent written and verbal communication with diverse stakeholders.
• Demonstrated experience providing responsive customer service and building relationships.
• Strong organisational and time‑management skills to prioritise tasks and meet deadlines.
• Well-developed problem-solving and adaptable approach to administrative requirements.
• High proficiency in Word, Excel, PowerPoint and Outlook.
• Experience coordinating meetings, events, documentation, visitors and office logistics.

Responsibilities

• Provide high-level administrative support to staff under general supervision.
• Coordinate routine events, meetings and engagement activities, including scheduling and room bookings.
• Assist with organising travel arrangements for students/visitors when required.
• Support day-to-day office procedures, logistics and quality assurance compliances.
• Liaise with internal and external stakeholders, respond to routine enquiries, welcome visitors and manage information systems.

Skills

Customer service

Communication

Organisational skills

Time management

Problem solving

Office coordination

Stakeholder liaison

Attention to detail

Teamwork

Adaptability

Education

Certificate IV or Diploma

Certificate III with extensive relevant experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

University of Queensland invites applications for an Administration Assistant to support the Receptions team at the St Lucia Campus. The role is part-time (0.6 FTE), 3 days per week (Wednesday, Thursday, Friday), with some flexibility in start/finish times and potential for 0.6 FTE across four days.

You will provide high‑level admin support, front desk reception, travel arrangements when needed and coordination of meetings and events.