Part-Time Front Desk & Admin Coordinator

PeopleIN Group; City of Brisbane; On-site; AUD 30,000 - 40,000; Part time

Job summary

Vision Surveys is seeking a receptionist for the Head Office in Queensland. The role is part-time, 25 hours per week, Monday to Friday, 9:00am to 2:00pm, supporting high-level staff and managing reception duties for a leading ASX-listed company.

You will handle phones, greet visitors, perform general admin, manage calendars, maintain meeting rooms, and assist in meetings and events. Strong communication and MS Office proficiency are important.

Qualifications

• Certificate in Business Administration.
• Experience in a similar role in a high-paced environment.
• Intermediate Microsoft Suite skills (including Microsoft Teams & SharePoint)
• Experience in Adobe Professional
• Experience in managing
• High level attention to detail
• Great communication and self motivated

Responsibilities

• Answering & directing the phones of a large recruitment company
• Welcome all guests and announce visitors professionally
• General administration duties as required - photocopying, binding, filing and data entry etc.
• Monitor calendars in relation to birthdays, anniversaries, meetings, and candidate interviews
• Maintain kitchen area and meeting rooms ensuring all rooms are clean
• Assisting in meetings and events where required
• Organizing and distributing business equipment for relevant office stakeholders
• Ensuring all administration information remains current, relevant and is accessible to all stakeholders
• Managing the availability of all meeting rooms across the office, and ensuring all rooms are presentable

Skills

Attention to detail

Stakeholder communication

Time management

Self-motivated

Education

Certificate in Business Administration

Tools

Microsoft Teams

SharePoint

Adobe Professional

Job description

Vision Surveys is seeking a receptionist for the Head Office in Queensland. The role is part-time, 25 hours per week, Monday to Friday, 9:00am to 2:00pm, supporting high-level staff and managing reception duties for a leading ASX-listed company.

You will handle phones, greet visitors, perform general admin, manage calendars, maintain meeting rooms, and assist in meetings and events. Strong communication and MS Office proficiency are important.