Administration Officer

The University of Queensland; City of Brisbane; Presencial; AUD 70.000 - 90.000; Jornada completa

Descripción de la vacante

The University of Queensland – Herston QLD is seeking an Administration Officer to provide high-quality administrative support to the Medical School and Mayne Academies. You will participate in governance, events and stakeholder engagement within a collaborative, agile team to deliver operational excellence across school activities.

This full-time fixed-term role (HEW Level 5) runs until December 2028. The successful candidate will hold an undergraduate degree, strong communication and

Formación

• An undergraduate degree in a relevant discipline or equivalent experience.
• Experience providing high-quality administrative and organisational support in a complex, service-focused environment.
• Excellent interpersonal, verbal and written communication skills.
• Strong organisational, time management and problem-solving skills.
• Proficiency in the Microsoft Office suite, including Word, Excel, PowerPoint and Outlook, and ability to learn new systems.
• Experience interpreting policies and procedures and delivering positive outcomes.

Responsabilidades

• Providing high-level administrative support across School initiatives, projects, operational activities and events.
• Coordinating committee and governance support, including meeting administration, documentation, minutes and action tracking.
• Supporting the Deputy Head of School (Clinical Engagement) and Mayne Academy Heads through travel, event and financial administration.
• Maintaining effective stakeholder communications, website and intranet content, and assisting with engagement and recognition initiatives.

Conocimientos

Administrative support

Stakeholder engagement

Event coordination

Written & verbal communication

Meeting administration

Educación

Undergraduate degree in a relevant discipline

Herramientas

Microsoft Office

Content management (website/intranet)

Descripción del empleo

The University of Queensland – Herston QLD

The Administration Officer provides high-quality administrative, stakeholder engagement and event support to the Medical School and its Mayne Academies. Working within a collaborative, agile and inclusive team, you will help deliver operational excellence across School activities, governance processes, strategic initiatives and community engagement programs. In line with UQ’s commitment to creating change together, this role offers the opportunity to contribute to a connected, supportive and purpose-driven environment that values collaboration, responsiveness and continuous improvement

Key responsibilities

• Providing high-level administrative support across School initiatives, projects, operational activities and events.
• Coordinating committee and governance support, including meeting administration, documentation, minutes and action tracking.
• Supporting the Deputy Head of School (Clinical Engagement) and Mayne Academy Heads through travel, event and financial administration.
• Maintaining effective stakeholder communications, website and intranet content, and assisting with engagement and recognition initiatives.

This is a full-time, fixed-term position until December 2028 at HEW Level 5.

About You

• An undergraduate degree in a relevant discipline, or an equivalent combination of relevant experience and education/training.
• Demonstrated experience providing high-quality administrative and organisational support in a complex, service-focused environment.
• Excellent interpersonal, verbal and written communication skills, with the ability to build effective working relationships with a diverse range of stakeholders.
• Strong organisational, time management and problem-solving skills, with the ability to prioritise competing demands and meet deadlines with accuracy and attention to detail.
• Proficiency in the Microsoft Office suite, including Word, Excel, PowerPoint and Outlook, together with the ability to quickly learn new systems, databases and processes.
• Experience interpreting policies and procedures, exercising sound judgement, and working both independently and collaboratively to deliver positive outcomes.

The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia and a criminal check.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Please note that this role will require occasional out-of-hours work to support events and related activities. Flexibility to work outside standard business hours on occasion is essential.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close Saturday 17 October 2026 at 11.00pm AEST (R-68336). Please note that interviews have been tentatively scheduled for the week of 19th October 2026.