Flexible Part-Time Admin & Front Desk Specialist

FS Recruitment Solutions; City of Melbourne; On-site; AUD 42,000 - 54,000; Part time

Job summary

FS Recruitment Solutions is seeking a Part-Time Administration Assistant / Receptionist for an established financial planning firm in Melbourne, VIC. The role combines client service, administration and reception duties within a professional team dedicated to integrity and high client care.

The position offers a minimum of 30 hours per week with flexible days, supporting a busy front desk and collaborative office environment while maintaining strong client relationships.

Qualifications

• Experience in a professional office setting with strong customer service focus.
• Clear verbal and written communication skills.
• Excellent attention to detail and organisational abilities.
• Professional and approachable manner, with ability to manage multiple tasks.
• Ability to work independently and as part of a team, using MS Office tools.

Responsibilities

• Coordinate client meetings and calendar invites.
• Welcome clients and provide front-of-house support.
• Answer and direct incoming calls and assist with portal access.
• Manage couriers, mail, office supplies and general admin.
• Maintain accurate client records and data entry.
• Keep reception and meeting rooms organised.

Skills

Customer service

Verbal communication

Written communication

Attention to detail

Organisational skills

Professional demeanor

Multitasking

Team collaboration

Tools

Microsoft Office

Job description

FS Recruitment Solutions is seeking a Part-Time Administration Assistant / Receptionist for an established financial planning firm in Melbourne, VIC. The role combines client service, administration and reception duties within a professional team dedicated to integrity and high client care.

The position offers a minimum of 30 hours per week with flexible days, supporting a busy front desk and collaborative office environment while maintaining strong client relationships.