Part-Time Events & Bookings Coordinator — Daytime, Hybrid

Arq Nightclub; Sydney; On-site; AUD 103,000 - 114,000; Full time

Benefits offered by this job

Career growth

Hotel discounts

Global opportunities

Wellbeing support

Flexible leave

Job summary

Adina Sydney Darling Harbour is seeking an organised Conference & Events Coordinator to manage conferences, meetings and events from enquiry through to successful delivery. You will build strong client relationships, prepare comprehensive event docs, and coordinate with hotel departments to ensure flawless execution.

The role requires excellent communication, multi-tasking and a customer-focused approach, with flexibility to work evenings, weekends and public holidays as needed.

Qualifications

• Experience coordinating conferences, meetings and events from enquiry to delivery.
• Strong interpersonal and communication skills.
• Ability to manage multiple priorities with accuracy and timeliness.
• Willingness to work evenings, weekends and public holidays as required.

Responsibilities

• Coordinate conferences, meetings and events from enquiry through to delivery.
• Build relationships with clients to understand requirements and deliver exceptional experiences.
• Prepare event documentation, schedules and operational plans.
• Liaise with hotel departments to coordinate accommodation, F&B, AV and event needs.
• Conduct site inspections and assist clients during planning.
• Respond to inquiries promptly while maintaining high service levels.
• Maintain accurate event records, contracts and bookings.
• Identify opportunities to enhance client experience and business growth.
• Collaborate across departments to support coordinated delivery.

Skills

Event coordination

Client relationships

Organisation

Attention to detail

Problem solving

Flexible hours

Customer service

Education

Hospitality/Events degree

RSA certification

Event management qualification

Job description

Conference & Events Coordinator - Adina Hotel Darling Harbour

Adina Sydney Darling Harbour is reopening following a full refurbishment, a premium apartment hotel in one of Sydney’s most vibrant waterfront locations. Located on King Street Wharf, only a short walk from Barangaroo, the CBD and ICC, the hotel offers 114 spacious studios and apartments designed to give guests comfort, flexibility, and space to stay their own way.

Position Summary: We are currently recruiting an organised and enthusiastic events professional to join our Conference & Events team as a Conference & Events Coordinator at Adina Hotel Darling Harbour.

Key Responsibilities

• Coordinate conferences, meetings and events from enquiry through to successful delivery.
• Build strong relationships with clients to understand their requirements and deliver exceptional experiences.
• Prepare event documentation, function sheets and operational schedules to support seamless event execution.
• Liaise with hotel departments to coordinate accommodation, food and beverage, audiovisual and event requirements.
• Conduct site inspections and assist clients throughout the planning process.
• Respond to client enquiries promptly and professionally while maintaining a high level of customer service.
• Maintain accurate event records, contracts and booking information.
• Identify opportunities to enhance the client experience and contribute to business growth.
• Use client feedback and event outcomes to identify opportunities for improvement.
• Work proactively across hotel departments to support coordinated delivery.

Skills & Experience

• Passion for delivering exceptional guest and client experiences.
• Excellent interpersonal, communication and relationship-building skills.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• High attention to detail and commitment to delivering seamless event experiences.
• Ability to remain calm and adaptable in a fast-paced operational environment.
• Strong problem-solving skills and the ability to respond proactively to changing event requirements.
• Flexibility to work varied hours, including evenings, weekends and public holidays as required by event operations.
• A customer-focused and commercially aware approach.

Previous experience coordinating events, hospitality operations or customer service activities preferred.

Qualifications, Certifications & Licenses

• Relevant qualification in Hospitality, Events, Tourism or Business is advantageous.
• Current Responsible Service of Alcohol (RSA) certification (where required).
• Diploma or Certificate in Event Management, Hospitality or Tourism (preferred).

Benefits

• Career Growth & Accredited Learning.
• Hotel & Dining Discounts.
• Global Opportunities.
• Everyday Savings.
• Wellbeing Support.
• Flexibility & Leave.
• Strong Culture.

Location: 161 Elizabeth Street, Sydney New S 2000, Australia

Contract: Full-time

Salary: $102,936 – $113,579 + superannuation and leave loading

Closing Date: 10:00am Tuesday 10th November 2026