Part-Time Conference & Events Coordinator — Flexible Hours, Global Reach

Schoolbox Pty Ltd.; Victoria; Hybrid; AUD 40,000 - 60,000; Part time

Benefits offered by this job

Flexible working arrangements

Discount vouchers

Wellness allowance

EAP

Extra leave day

Purchased leave

Regular training opportunities

Quarterly social events

Job summary

Schoolbox Pty Ltd. is seeking a Conference and Events Coordinator (Part Time) to help plan and deliver in-person and virtual events across Australia. You will coordinate plans, schedules, registrations and attendee arrangements, while working with venues, suppliers and speakers to ensure a memorable educator-focused experience.

The role is hands-on, with responsibilities spanning logistics, budgeting and on-site delivery, suitable for someone organized and proactive in a busy events environment.

Qualifications

• Demonstrated ability to coordinate multiple tasks, people and deadlines with reliable follow-through.
• Relevant experience in event delivery, logistics, supplier coordination or purchasing, or a clear interest in developing across these areas.

Responsibilities

• Coordinate event plans, schedules, registrations and attendee arrangements, keeping deadlines and dependencies visible.
• Work with internal teams, venues, event organisers, speakers and multiple suppliers to align requirements and confirm arrangements.
• Organise event logistics, including shipping, deliveries, equipment, branded materials, merchandise orders and stock.
• Coordinate supplier quotes, purchase orders and invoices, and track event costs against agreed budgets.
• Coordinate staffing, event schedules and on-site or virtual delivery, anticipating issues and helping resolve changes.

Job description

Schoolbox Pty Ltd. is seeking a Conference and Events Coordinator (Part Time) to help plan and deliver in-person and virtual events across Australia. You will coordinate plans, schedules, registrations and attendee arrangements, while working with venues, suppliers and speakers to ensure a memorable educator-focused experience.

The role is hands-on, with responsibilities spanning logistics, budgeting and on-site delivery, suitable for someone organized and proactive in a busy events environment.