Conference and Events Coordinator - Part Time

Schoolbox; Melbourne; On-site; AUD 30,000 - 50,000; Part time

Job summary

Schoolbox is seeking a Conference and Events Coordinator (Part Time) to plan and deliver in-person and virtual events across Australia and internationally. You will manage event plans, registrations and logistics, coordinating with venues, speakers and suppliers to ensure a valuable experience for educators and school leaders within the Schoolbox community.

This hands-on role is part-time, offering improved work-life balance and the opportunity to contribute to both domestic and international

Qualifications

• Demonstrated ability to coordinate multiple tasks, people and deadlines with reliable follow-through.
• Experience in event delivery, logistics, supplier coordination or purchasing.
• Understanding of the education audience, or strong interest in learning what educators, school leaders and ICT directors need from Schoolbox events.
• Clear communication and the confidence to clarify expectations, chase outstanding actions and keep stakeholders updated.
• A practical approach to problem-solving, with the judgement to identify risks, ask for help and adapt when plans change.

Responsibilities

• Coordinate event plans, schedules, registrations and attendee arrangements, keeping deadlines and dependencies visible.
• Work with internal teams, venues, event organisers, speakers and multiple suppliers to align requirements and confirm arrangements.
• Organise event logistics, including shipping, deliveries, equipment, branded materials, merchandise orders and stock.
• Coordinate supplier quotes, purchase orders and invoices, and track event costs against agreed budgets.
• Coordinate staffing, event schedules and on-site or virtual delivery, anticipating issues and helping resolve changes.

Job description

Conference and Events Coordinator - Part Time

Join the growth platform for K-12 schools

Schoolbox is the growth platform for K-12 schools, bringing learning, wellbeing and communication together in one connected experience. Trusted by schools across Australia, Asia and the Middle East, our platform helps school communities grow, adapt and lead with confidence.

With over 20 years of innovation, we’re proud to be an Australian-founded edtech company helping great schools grow.

We’re a close-knit team that values purposeful work, real relationships and long-term impact in education.

About the role

You’ll join our Marketing team to help plan and deliver in-person and virtual events across Australia and internationally, including Schoolbox Meetup, our customer conference.

This is a hands-on events and conferences role. You’ll coordinate the people, plans, suppliers and practical details that make events run smoothly and create a valuable experience for educators, school leaders, ICT directors and the wider Schoolbox community.

This is a part-time opportunity giving you the ability to have an improved work-life balance.

In this role, you’ll:

• Coordinate event plans, schedules, registrations and attendee arrangements, keeping deadlines and dependencies visible.


• Work with internal teams, venues, event organisers, speakers and multiple suppliers to align requirements and confirm arrangements.


• Organise event logistics, including shipping, deliveries, equipment, branded materials, merchandise orders and stock.


• Coordinate supplier quotes, purchase orders and invoices, and track event costs against agreed budgets.


• Coordinate staffing, event schedules and on-site or virtual delivery, anticipating issues and helping resolve changes.

About you

You’re highly organised and structured in how you work. You take pride in keeping every detail and commitment covered, using clear plans, checklists and tracking to keep things moving. You keep people informed, confirm what has been agreed and follow up in a friendly, collaborative way so responsibilities and deadlines stay clear.

You’ll bring:

• Demonstrated ability to coordinate multiple tasks, people and deadlines with reliable follow-through.


• Relevant experience in event delivery, logistics, supplier coordination or purchasing, or a clear interest in developing across these areas supported by examples of your engagement with events.


• An understanding of the education audience, or a strong interest in learning what educators, school leaders and ICT directors need from Schoolbox events.


• Clear communication and the confidence to clarify expectations, chase outstanding actions and keep stakeholders updated.


• A practical approach to problem-solving, with the judgement to identify risks, ask for help and adapt when plans change.


• Confidence using spreadsheets and planning tools to keep schedules, costs, stock and actions accurate and up to date.

A relevant qualification in event management, hospitality, business or marketing is welcome, but practical capability and a demonstrated interest in events matter most.

What Schoolbox can offer you

• Flexible working arrangements to support work-life balance, with a minimum of four days per week and flexibility to discuss how these hours are structured (e.g.: 4 full days or across 5 days for reduced days)


• Schoolbox acknowledges the increasing cost of living pressures and we provide employees with access to discounted vouchers and novated leases!


• Employee wellness is core to who we are at Schoolbox; we offer numerous benefits including a wellness allowance, access to an EAP, an extra leave day, purchased leave and regular training opportunities.


• Regular social events including our quarterly Schoolbox Get Together, EOFY events and more.


• The opportunity to attend and help deliver domestic and international events and conferences, including Schoolbox Meetup.