Global Education Events Coordinator

Schoolbox; Melbourne; Hybrid; AUD 60,000 - 70,000; Full time

Benefits offered by this job

Wellness allowance

EAP (Employee Assistance Program)

Extra leave day

Purchased leave

Training opportunities

Social events

Job summary

Schoolbox is seeking an organized Events Coordinator to plan and deliver in-person and virtual events across Australia and internationally. You will manage plans, registrations, venues, speakers and suppliers to create valuable educator and school-leader experiences.

Key focus areas include coordinating logistics, budgets, staffing and on-site or virtual delivery, with a strong emphasis on collaboration and clear communication throughout the event lifecycle.

Qualifications

• Proven ability to coordinate multiple tasks, people and deadlines with reliable follow-through.
• Experience in event delivery, logistics, supplier coordination or purchasing.
• Understanding of education audience or interest in educator needs.
• Clear communication and stakeholder updates.
• Problem-solving with ability to adapt to changes.
• Proficiency with spreadsheets and planning tools.

Responsibilities

• Coordinate event plans, registrations and attendee arrangements, keeping deadlines and dependencies visible.
• Work with internal teams, venues, event organisers, speakers and multiple suppliers to align requirements and confirm arrangements.
• Organise event logistics, including shipping, deliveries, equipment, branded materials, merchandise orders and stock.
• Coordinate supplier quotes, purchase orders and invoices, and track event costs against agreed budgets.
• Coordinate staffing, event schedules and on-site or virtual delivery, anticipating issues and helping resolve changes.

Skills

Coordinate multiple tasks

Clear communication

Problem solving

Spreadsheets

Event delivery

Tools

Planning tools

Spreadsheets

Job description

Join the growth platform for K-12 schools

Schoolbox is the growth platform for K-12 schools, bringing learning, wellbeing and communication together in one connected experience. Trusted by schools across Australia, Asia and the Middle East, our platform helps school communities grow, adapt and lead with confidence.

With over 20 years of innovation, we’re proud to be an Australian-founded edtech company helping great schools grow.

We’re a close-knit team that values purposeful work, real relationships and long-term impact in education.

Join the growth platform for K-12 schools

Schoolbox is the growth platform for K-12 schools, bringing learning, wellbeing and communication together in one connected experience. Trusted by schools across Australia, Asia and the Middle East, our platform helps school communities grow, adapt and lead with confidence.

With over 20 years of innovation, we’re proud to be an Australian-founded edtech company helping great schools grow.

We’re a close-knit team that values purposeful work, real relationships and long-term impact in education.

About the role

You’ll join our Marketing team to help plan and deliver in-person and virtual events across Australia and internationally, including Schoolbox Meetup, our customer conference.

This is a hands-on events and conferences role. You’ll coordinate the people, plans, suppliers and practical details that make events run smoothly and create a valuable experience for educators, school leaders, ICT directors and the wider Schoolbox community.

In this role, you’ll:

• Coordinate event plans, schedules, registrations and attendee arrangements, keeping deadlines and dependencies visible.
• Work with internal teams, venues, event organisers, speakers and multiple suppliers to align requirements and confirm arrangements.
• Organise event logistics, including shipping, deliveries, equipment, branded materials, merchandise orders and stock.
• Coordinate supplier quotes, purchase orders and invoices, and track event costs against agreed budgets.
• Coordinate staffing, event schedules and on-site or virtual delivery, anticipating issues and helping resolve changes.

About you

You’re highly organised and structured in how you work. You take pride in keeping every detail and commitment covered, using clear plans, checklists and tracking to keep things moving. You keep people informed, confirm what has been agreed and follow up in a friendly, collaborative way so responsibilities and deadlines stay clear.

You’ll bring:

• Demonstrated ability to coordinate multiple tasks, people and deadlines with reliable follow-through.
• Relevant experience in event delivery, logistics, supplier coordination or purchasing, or a clear interest in developing across these areas supported by examples of your engagement with events.
• An understanding of the education audience, or a strong interest in learning what educators, school leaders and ICT directors need from Schoolbox events.
• Clear communication and the confidence to clarify expectations, chase outstanding actions and keep stakeholders updated.
• A practical approach to problem-solving, with the judgement to identify risks, ask for help and adapt when plans change.
• Confidence using spreadsheets and planning tools to keep schedules, costs, stock and actions accurate and up to date.

A relevant qualification in event management, hospitality, business or marketing is welcome, but practical capability and a demonstrated interest in events matter most.

What Schoolbox can offer you

• Flexible and supportive working environment, with the option for hybrid arrangements.
• Schoolbox acknowledges the increasing cost of living pressures and we provide employees with access to discounted vouchers and novated leases!
• Employee wellness is core to who we are at Schoolbox; we offer numerous benefits including a wellness allowance, access to an EAP, an extra leave day, purchased leave and regular training opportunities.
• Regular social events including our quarterly Schoolbox Get Together, EOFY events and more.
• The opportunity to attend and help deliver domestic and international events and conferences, including Schoolbox Meetup.

If this sounds like the right opportunity for you, we’d love to hear from you.

To apply, please submit your application through SEEK or the Schoolbox careers page

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