Outer Harbour Administrative Officer — Flexible & Impactful

Fremantle Ports; City Of Kwinana; On-site; AUD 77,000 - 94,000; Full time

Benefits offered by this job

Free onsite parking and access to an O

Onsite gym

Flexible working arrangements

Generous annual leave

Salary packaging

Ongoing training and development

Health, wellbeing and employee support

Job summary

Fremantle Ports, based in Kwinana, is seeking an Administrative Officer to support Outer Harbour operations. The role covers administration, procurement, reporting and customer service, offering varied stakeholder engagement and a dynamic work environment.

As a key member of the Outer Harbour team, you will coordinate meetings, manage procurement and financial tasks, and contribute to performance reporting while maintaining records in SharePoint and Content Manager.

Qualifications

• Experience in administrative support within a corporate, operational or customer service environment.
• Experience coordinating business processes, reporting and records management activities.
• Exposure to procurement, invoicing, or financial administration systems.
• Experience preparing and processing financial journals, along with reconciliations and investigating discrepancies.
• Strong organisational skills with excellent attention to detail and accuracy.
• Well-developed communication and stakeholder relationship management skills.
• Proficiency using Microsoft Office applications and business systems.
• Ability to manage competing priorities and work effectively in a dynamic environment.
• Experience in ports, logistics, transport, maritime or industrial operations will be highly regarded.

Responsibilities

• Provide professional administrative support across the Outer Harbour business unit.
• Coordinate meetings, training sessions, workshops, events and stakeholder activities.
• Manage procurement processes, purchase orders and financial administration activities.
• Prepare reports, presentations, correspondence and business documentation.
• Maintain records and document management systems using SharePoint and Content Manager.
• Support operational reporting, data management and divisional performance metrics.
• Respond to employee, customer and stakeholder enquiries and provide exceptional customer service.
• Manage competing administrative tasks, meet deadlines and respond to changing business requirements.

Skills

Administrative support experience

Procurement coordination

Financial administration

Journal entries & reconciliations

Office software proficiency

Stakeholder management

Organisational skills

Prioritisation under pressure

Ports/logistics familiarity

Tools

SharePoint

Content Manager

Microsoft Office

Job description

Fremantle Ports, based in Kwinana, is seeking an Administrative Officer to support Outer Harbour operations. The role covers administration, procurement, reporting and customer service, offering varied stakeholder engagement and a dynamic work environment.

As a key member of the Outer Harbour team, you will coordinate meetings, manage procurement and financial tasks, and contribute to performance reporting while maintaining records in SharePoint and Content Manager.