Administrative Officer - KBT

Fremantle Ports; City Of Kwinana; On-site; AUD 77,000 - 94,000; Full time

Benefits offered by this job

Free onsite parking and access to an O

Onsite gym

Flexible working arrangements

Generous annual leave

Salary packaging

Ongoing training and development

Health, wellbeing and employee support

Job summary

Fremantle Ports, based in Kwinana, is seeking an Administrative Officer to support Outer Harbour operations. The role covers administration, procurement, reporting and customer service, offering varied stakeholder engagement and a dynamic work environment.

As a key member of the Outer Harbour team, you will coordinate meetings, manage procurement and financial tasks, and contribute to performance reporting while maintaining records in SharePoint and Content Manager.

Qualifications

• Experience in administrative support within a corporate, operational or customer service environment.
• Experience coordinating business processes, reporting and records management activities.
• Exposure to procurement, invoicing, or financial administration systems.
• Experience preparing and processing financial journals, along with reconciliations and investigating discrepancies.
• Strong organisational skills with excellent attention to detail and accuracy.
• Well-developed communication and stakeholder relationship management skills.
• Proficiency using Microsoft Office applications and business systems.
• Ability to manage competing priorities and work effectively in a dynamic environment.
• Experience in ports, logistics, transport, maritime or industrial operations will be highly regarded.

Responsibilities

• Provide professional administrative support across the Outer Harbour business unit.
• Coordinate meetings, training sessions, workshops, events and stakeholder activities.
• Manage procurement processes, purchase orders and financial administration activities.
• Prepare reports, presentations, correspondence and business documentation.
• Maintain records and document management systems using SharePoint and Content Manager.
• Support operational reporting, data management and divisional performance metrics.
• Respond to employee, customer and stakeholder enquiries and provide exceptional customer service.
• Manage competing administrative tasks, meet deadlines and respond to changing business requirements.

Skills

Administrative support experience

Procurement coordination

Financial administration

Journal entries & reconciliations

Office software proficiency

Stakeholder management

Organisational skills

Prioritisation under pressure

Ports/logistics familiarity

Tools

SharePoint

Content Manager

Microsoft Office

Job description

Job Description

• Play a key role supporting the operations of one of WA's busiest trade gateways
• Diverse role across administration, procurement, reporting and customer service
• Based in Kwinana, you'll enjoy strong collaboration and regular engagement with the wider Fremantle Ports team.

Administrative Officer - Outer Harbour

• Play a key role supporting the operations of one of WA's busiest trade gateways
• Diverse role across administration, procurement, reporting and customer service
• Based in Kwinana, you'll enjoy strong collaboration and regular engagement with the wider Fremantle Ports team.

Fremantle Ports refreshed 2027 Strategic Plan marks an exciting new chapter for one of Australia’s most successful ports. Building on decades of expertise, we're setting a bold vision for the future. If you're passionate about making a difference, enjoy working in a fast-paced environment and thrive on variety, this could be the role for you.

The Opportunity

As the Administrative Officer - Outer Harbour, you'll provide high-quality administrative and operational support to our Outer Harbour operations. Working closely with operational leaders and employees, you'll coordinate administrative processes, procurement activities, financial administration, reporting and records management that keep our operations running smoothly. This is a varied role where no two days are the same, offering the opportunity to engage with a broad range of stakeholders while supporting critical port activities.

Your Day-to-Day Impact

• Provide professional administrative support across the Outer Harbour business unit.
• Coordinate meetings, training sessions, workshops, events and stakeholder activities.
• Manage procurement processes, purchase orders and financial administration activities.
• Prepare reports, presentations, correspondence and business documentation.
• Maintain records and document management systems using SharePoint and Content Manager.
• Support operational reporting, data management and divisional performance metrics.
• Respond to employee, customer and stakeholder enquiries and provide exceptional customer service.
• Manage competing administrative tasks, meet deadlines and respond to changing business requirements.

The Expertise You Bring

• Demonstrated experience in an administrative support role within a corporate, operational or customer service environment.
• Experience coordinating business processes, reporting and records management activities.
• Exposure to procurement, invoicing, or financial administration systems.
• Experience in preparing and processing financial journals, along with reconciliations and investigating discrepancies.
• Strong organisational skills with excellent attention to detail and accuracy.
• Well-developed communication and stakeholder relationship management skills.
• Proficiency using Microsoft Office applications and business systems.
• Ability to manage competing priorities and work effectively in a dynamic environment.
• Experience in ports, logistics, transport, maritime or industrial operations will be highly regarded.

What We Offer

Join Fremantle Ports and be part of a proud organisation with a rich history and culture that makes a significant contribution to the WA economy. Primarily based in Kwinana, you'll enjoy a unique workplace with stunning ocean views, rich heritage.

• Free onsite parking and access to an onsite gym
• Flexible working arrangements that support work-life balance
• Generous annual leave provisions
• Salary packaging benefits
• Ongoing training and professional development opportunities
• Comprehensive health, wellbeing and employee support programs

Get to Know Us

Fremantle Ports is a commercially successful Government Trading Enterprise and one of Western Australia's most important trade gateways, facilitating more than $45 billion in trade each year. Guided by our CARE values of Collaboration, Accountability, Respect and Excellence, we are committed to creating a workplace where our people can thrive and do their best work.

Location: Kwinana

Salary: $85,811.64 + 12% Superannuation

Closing Date: 19 November 2026 at 5:00pm AWST.

Fremantle Ports is committed to fostering an inclusive and diverse workforce culture, underpinned by our values of Collaboration, Accountability, Respect and Excellence. Applications from Aboriginal and Torres Strait Islander people are strongly encouraged.