Operations & Transport Coordinator

Sharp and Carter; City of Brisbane; On-site; AUD 108,000 - 132,000; Full time

Job summary

Sharp and Carter is seeking an organised Operations & Transport Coordinator to support daily transport, scheduling and office operations from the Northside Brisbane office. You will work closely with drivers, subcontractors and internal teams to ensure systems run smoothly and data is captured accurately.

The role requires a hands-on approach, comfort with technology, and a proactive mindset to improve processes in a fast-paced environment.

Qualifications

• Highly organised with ability to manage multiple priorities.
• Detail-focused with strong administration skills.
• Professional and confident when dealing with people at all levels.
• Discreet and trustworthy with confidential information.
• Clear and effective communicator.
• Comfortable learning new systems and technology.
• Analytical and focused on improving processes.
• Autonomous yet a positive team contributor.
• Dependable and flexible in a fast-moving environment.
• Willing to take ownership and develop skills.

Responsibilities

• Coordinate daily transport requirements, including vehicle and driver allocations and scheduling.
• Communicate with drivers, subcontractors, clients, workshop personnel and internal teams to manage changing needs.
• Maintain accurate operational records, documentation, dockets and reports.
• Assist with weighbridge activities and ensure information is captured accurately.
• Coordinate information between departments and help resolve day-to-day issues.
• Follow established processes while identifying opportunities to improve efficiency.
• Assist with new software and technology implementations.
• Identify ways to reduce duplication and streamline administrative processes.
• Provide day-to-day support to operational management.
• Develop understanding of different areas of the business through training and cross-skilling.

Skills

Organised

Detail-oriented

Communication

Tech-savvy

Autonomous

Job description

Operations & Transport Coordinator

Location: Northside, Brisbane QLD

Salary: $120,000 + super

Employment: Full-time

Work arrangement: Office-based

Roster: Rotating weekly shifts

We are seeking an organised and capable Operations & Transport Coordinator to join a busy operational team. This is a hands-on coordination role with responsibility for keeping transport activities, administration and day-to-day operations running efficiently. You'll work closely with drivers, subcontractors, operational teams and management, while also helping improve systems, processes and the way information moves throughout the business.

The role would suit someone who enjoys variety, is comfortable working with technology and systems, and takes a practical approach to solving problems. Experience in transport or logistics is valuable, but we're also open to candidates with backgrounds in scheduling, operations, project administration, logistics administration or other fast-paced coordination roles.

Key responsibilities

• Coordinate daily transport requirements, including vehicle and driver allocations, scheduling and subcontractor arrangements
• Communicate with drivers, subcontractors, clients, workshop personnel and internal teams to manage changing operational needs
• Maintain accurate operational records, documentation, dockets and reports
• Assist with weighbridge activities and ensure operational information is captured accurately
• Coordinate information between departments and help resolve day-to-day operational issues
• Follow established processes while identifying practical opportunities to improve efficiency
• Assist with the introduction and implementation of new software and technology
• Identify ways to reduce duplication, improve communication and streamline administrative processes
• Provide day-to-day support to operational management
• Develop an understanding of different areas of the business through training, cross-skilling and exposure to new processes

About You

• Highly organised and able to effectively manage multiple priorities
• Detail-focused with strong administration skills
• Professional, approachable and confident when dealing with people at all levels
• Discreet and trustworthy when handling confidential information
• A clear and effective communicator
• Comfortable working with technology and learning new systems
• Naturally analytical and interested in finding better ways to do things
• Capable of working autonomously while contributing positively to a team
• Dependable, flexible and comfortable in a fast-moving operational environment
• Willing to take ownership, use initiative and continually develop their skills

Working hours:

This is a full-time, office-based position. Working closely with the operational team is an important part of the role, so regular on-site presence is required.

The position operates on a rotating weekly roster:

• Week 1: 5:00am - 1:00pm
• Week 2: 9:00am - 5:00pm
• Occasional Saturday: 1 in 5. Operational support from home on a rotating basis

Experience and knowledge

• Transport allocation
• Logistics coordination
• Scheduling
• Fleet administration
• Subcontractor coordination
• Operations support

What's on offer

This role provides the opportunity to become an important part of a busy operation rather than simply managing a narrow set of administrative tasks.

You’ll work alongside experienced operational leaders, gain exposure to different parts of the business, contribute to technology and process improvements, and have the opportunity to suggest and implement more effective ways of working. Brendale office location.

If you’re someone who enjoys taking ownership, solving practical problems and improving processes and you’re looking for a role where your ideas and initiative can make a difference, we’d like to hear from you.