Kronos and Systems Administrator

Downer; Maryborough; On-site; AUD 52,000 - 75,000; Full time

Benefits offered by this job

Healthcare discounts

Retail discounts

Car purchase program

Employee Assistance Program

Job summary

Downer’s Torbanlea Manufacturing Facility seeks an Administration Officer to support the Business Services Team. You will oversee daily admin operations, coordinate activities, manage files, and plan events, travel and meetings to ensure efficiency and confidentiality.

The role requires 2+ years in admin, willingness to pursue Cert III/IV in Business Administration during employment, and proficiency in Word, Excel, and PowerPoint.

Qualifications

• 2+ years' experience in an administrative role.
• Willing to complete Cert III or IV in Business Administration during employment.
• Proficient with Word, Excel and PowerPoint.

Responsibilities

• Oversee the daily administrative operations of TMF Office.
• Coordinate office activities and operations to ensure efficiency and policy compliance.
• Organize and maintain files and records with confidentiality.
• Plan and coordinate events, travel, meetings and conferences.
• Assist with financial reconciliation reporting for expenses.

Skills

Scheduling & calendar management

Communication skills

Attention to detail

Education

Cert III/IV in Business Administration (in progress)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Join our Business Services team at the new Torbanlea Manufacturing Facility in this critical role.

Downer has more than 100 years' rail experience providing end-to-end, innovative transport solutions. We are a leading provider of rollingstock asset management services, with expertise in delivering whole-of-life asset management support to our customers. Our capability allows us to offer turnkey solutions for complex projects and spans every project phase, from design and manufacture to through-life-support, condition monitoring and data analytics, fleet maintenance, operations and comprehensive overhaul of assets, and decommissioning.

As the Administration Officer, you will work as part of the Business Services Team to:

• Oversee the daily administrative operations of TMF Office, ensuring a well-organized and efficient workplace
• Coordinate office activities and operations to secure efficiency and compliance with company policies
• Organize and maintain files and records, ensuring they remain updated, easily accessible and confidentiality as required
• Plan and coordinate events, travel, meetings, and conferences as required
• Assist with financial reconciliation reporting for expenses, ensuring their operations are efficient and effective

To be successful in this role, you must:

• Have 2+ years' experience working in administrative role
• Be willing to complete Cert III or IV in Business Administration throughout employment
• Sound understanding of Microsoft Word, Excel, PowerPoint and other relevant software
• Scheduling and calendar management
• Ability to manage the workflow and internal systems to ensure timely responses to all internal and external correspondence to the relevant business areas
• Flexibility to work in other areas of the business as required.

What It Means to Belong at Downer

We're proud of our high-performance culture and commitment to diversity, offering:

• Training and development to support and diversify your career.
• With 30% of vacancies filled internally you'll find real opportunities to advance your career.
• Perks@Downer: healthcare discounts, great savings on retail purchases, car purchases and much more.
• Employee Assistance Program: professional support for you and your family when you need it most.

For more details about this position contact Fionah Bryant - Talent & Sourcing Business Partner, at **************@Downergroup.com

You want your work to matter and so do we. With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas.

We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging.

We're committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals. Even if your experience doesn't align perfectly with this role, we'd still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you.

As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it.

If you need support or adjustments through the recruitment process, just let us know, we're here to help you put your best foot forward.