Fleet & Operations Coordinator - Admin, Safety & Logistics

RGIT Australia; Town Of Port Hedland; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive remuneration

Job summary

Northfleet is seeking a proactive and organised Operations Administrator to support the day-to-day coordination of fleet operations, personnel, and administrative activities at the Port Hedland Depot. Reporting to the Operations Manager, you will ensure operational compliance, resource scheduling, customer service and admin support across the business.

Key duties include coordinating fleet movements, maintaining records and onboarding staff, with a focus on safety, efficiency, and effective

Qualifications

• Experience in administration or operations coordination.
• Strong organisational and multitasking abilities.
• Proficient in Microsoft 365 and computing skills.
• Excellent written and verbal communication.
• Knowledge of workplace health and safety requirements.
• Current C Class Driver's Licence and ability to drive if needed.

Responsibilities

• Coordinate fleet and personnel movements using FMS and comms tools.
• Schedule resources to meet client requirements safely and efficiently.
• Maintain records, licences, training registers and reports.
• Coordinate onboarding: inductions, medicals, travel arrangements.
• Assist with purchase orders, supplier liaison, and document control.
• Manage on-hire and off-hire processes for fleet assets.
• Liaise with drivers, clients and suppliers to ensure service delivery.
• Ensure permits and site requirements are communicated accurately.
• Support WHS initiatives and report incidents to the Ops Manager.
• Provide general admin and customer service support.

Skills

Organisation & multitasking

MS 365 proficiency

Communication skills

WHS understanding

Teamwork & independence

Problem-solving mindset

Education

C Class Driver's Licence

Tools

Fleet Management Systems (FMS)

Job description

Northfleet is seeking a proactive and organised Operations Administrator to support the day-to-day coordination of fleet operations, personnel, and administrative activities at the Port Hedland Depot. Reporting to the Operations Manager, you will ensure operational compliance, resource scheduling, customer service and admin support across the business.

Key duties include coordinating fleet movements, maintaining records and onboarding staff, with a focus on safety, efficiency, and effective