Operations & Finance Coordinator – Maternity Leave Cover

Greenroom Robotics; Fremantle; On-site; AUD 65,000 - 90,000; Full time

Job summary

Greenroom Robotics is seeking a proactive Business Services Coordinator to cover a maximum term maternity leave from 1 September 2026 to 31 August 2027 at our Fremantle office. You will support leadership, manage finance admin, maintain compliance docs, coordinate travel, and oversee office operations.

The role involves working across finance, HR, facilities, and compliance in a fast-moving, compliant environment. A tertiary business admin qualification is preferred.

Qualifications

• 2-4 years of experience in a business services, operations coordination, or executive support role.
• Demonstrated ability to manage multiple functions across finance, HR, facilities, and compliance.
• Familiarity with employment contracts and Fair Work compliance in Australian context.

Responsibilities

• Finance and bookkeeping: accounts payable, bank reconciliations, and financial reporting.
• Commercial administration: invoicing, purchase orders, contract register maintenance, and subcontractor compliance tracking.
• HR support: recruitment coordination, employment contracts, onboarding, and Fair Work compliance.
• Workforce planning: resource forecasting, performance cycle coordination, and Employment Hero system management.
• General administration: policy maintenance, facilities coordination, and organisational reporting.
• Travel: company booking and expenditure coordination.
• Security: DISP compliance administration.
• OHS and regulatory compliance including insurance administration.

Skills

Finance coordination

HR support

Compliance

Multitasking

Education

Tertiary qualification in business administration or related field

Tools

Xero

Job description

Greenroom Robotics is seeking a proactive Business Services Coordinator to cover a maximum term maternity leave from 1 September 2026 to 31 August 2027 at our Fremantle office. You will support leadership, manage finance admin, maintain compliance docs, coordinate travel, and oversee office operations.

The role involves working across finance, HR, facilities, and compliance in a fast-moving, compliant environment. A tertiary business admin qualification is preferred.