Operations & Marketing Coordinator (Parental Leave, 9–12m)

Investing Platform; Sydney; On-site; AUD 65,000 - 85,000; Full time

Job summary

Figure 8 Capital is seeking an organised Office Administrator to cover our operations function during a period of parental leave in Caringbah, NSW. The role spans office administration, marketing coordination, systems development and investor documentation.

The initial 9–12 month contract includes a thorough handover, with a real possibility of ongoing work for the right person. This is a full-time, in‑office position with standard weekday hours.

Qualifications

• Proven experience in an office administration, operations or executive support role
• Strong written and verbal communication skills, with excellent attention to detail
• Confidence with marketing tools and creating professional, branded materials (eDMs, documents, presentations)
• A systems mindset comfortable setting up automations, CRM workflows and documented procedures using AI software
• The ability to work independently, maintain confidentiality and handle sensitive information appropriately
• Proficiency across office and productivity software (e.g. Microsoft Office, AI tools, CRM systems)

Responsibilities

• Provide administrative support to the management team
• Manage office correspondence and documentation
• Assist with scheduling and calendar management
• Coordinate meetings and office functions
• Maintain office supplies and facilities
• Undertake any other duties reasonably assigned by the Company
• Manage all marketing and communications in‑house
• Design and send all eDMs (email direct marketing)
• Manage PR campaigns
• Create branded documentation
• Work closely with the lead generation marketing team to improve lead quality and reporting
• Set up automations and systems for lead management
• Develop company‑wide onboarding packs
• Create role descriptions
• Create internal procedure documents
• Review investor documentation for accuracy
• Support HVL events and investor engagement

Job description

Figure 8 Capital is seeking an organised Office Administrator to cover our operations function during a period of parental leave in Caringbah, NSW. The role spans office administration, marketing coordination, systems development and investor documentation.

The initial 9–12 month contract includes a thorough handover, with a real possibility of ongoing work for the right person. This is a full-time, in‑office position with standard weekday hours.