Operations Coordinator - Solar & Electrical Installations

EnviroGroup; Melbourne; On-site; AUD 65,000 - 75,000; Full time

Job summary

EnviroGroup is seeking an organised admin assistant to support our electrical and installation business in Melbourne. You will coordinate jobs, communicate with customers and electricians, and ensure information flows smoothly from scheduling to invoicing.

This hands-on role requires great data entry, attention to detail and the ability to juggle multiple tasks in a busy office environment. Previous admin experience in solar, electrical or trade industries is a bonus.

Qualifications

• Has previous administration or office experience; experience in electrical, solar or trade industry is a bonus.
• Able to manage multiple tasks and stay highly organised.
• Strong written and verbal communication skills.
• Confident speaking with customers, electricians and installers.

Responsibilities

• Answering incoming phone calls and emails
• Booking and scheduling installations and service jobs
• Assisting with daily scheduling and job allocation
• Communicating with customers regarding bookings, attendance and job updates
• Creating and updating jobs in our job management system
• Reviewing completed jobs and ensuring required information has been provided
• Following up electricians and installers for job notes, photos, compliance certificates and documentation
• Preparing completed jobs for invoicing
• Assisting with purchase orders and supplier documentation
• General data entry and administration

Skills

Administration

Scheduling

Customer communication

Data entry

Attention to detail

Multitasking

Initiative

Education

Office administration experience

Job description

EnviroGroup is seeking an organised admin assistant to support our electrical and installation business in Melbourne. You will coordinate jobs, communicate with customers and electricians, and ensure information flows smoothly from scheduling to invoicing.

This hands-on role requires great data entry, attention to detail and the ability to juggle multiple tasks in a busy office environment. Previous admin experience in solar, electrical or trade industries is a bonus.