Operations Coordinator - Construction Scheduling & Admin

VicWest Roofing; Ballarat; On-site; AUD 75,000 - 110,000; Full time

Job summary

VicWest Roofing in Ballarat is seeking an Office & Operations Coordinator to oversee day-to-day office and roofing operations in a fast-paced environment.

You will coordinate contractors, schedule jobs, organise materials, handle invoices and ensure smooth operations while communicating with customers and suppliers.

The role is a permanent, full-time position with a salary of $75,000–$110,000 plus super, depending on experience; immediate start.

Qualifications

• Highly organised with ability to juggle multiple tasks.
• Confident communication with contractors, suppliers and customers.
• Experience in administration, scheduling or coordination roles.

Responsibilities

• Schedule and coordinate roofing contractors and crews.
• Organise material deliveries to jobsites.
• Book and coordinate jobs and updates.
• Communicate with contractors, suppliers and customers.
• Manage day‑to‑day office administration.
• Process invoices and assist with accounts.
• Follow up outstanding paperwork and documentation.
• Answer phones and emails.
• Update job schedules and internal systems.
• Support directors with general administration.

Skills

Organised multitasking

Contractor communication

Administration & scheduling

Proactive problem solving

Office systems & computer skills

Job description

VicWest Roofing in Ballarat is seeking an Office & Operations Coordinator to oversee day-to-day office and roofing operations in a fast-paced environment.

You will coordinate contractors, schedule jobs, organise materials, handle invoices and ensure smooth operations while communicating with customers and suppliers.

The role is a permanent, full-time position with a salary of $75,000–$110,000 plus super, depending on experience; immediate start.