Operations Coordinator

ScanTech Offshore Pty Ltd; Perth; On-site; AUD 65,000 - 85,000; Full time

Job summary

ScanTech Offshore Pty Ltd is seeking an Operations Coordinator to support the Australia Base. You will report directly to the Operations & Maintenance Supervisor and assist with admin duties, travel arrangements, data entry, and document handling to ensure smooth offshore operations.

You will manage local HSEQ records, assist with visas, purchase orders, timesheets, and asset certification packs, while promoting HSE awareness and aligning with Life Saving Rules.

Qualifications

• Cert 4 in work health and safety & 45001/9001 /14001 internal audit cert.
• DNV Audit training.
• Experience within an operations environment and oil & gas industry.
• Competent in all aspects of Microsoft Office, high level of computer literacy, good knowledge of English Grammar, good interpersonal skills.

Responsibilities

• Coordinate/maintain Local HSEQ Management System in accordance with local regulatory requirements, ISO 9001, 14001 & 45001 with HSEQ Department.
• Make travel and transport arrangements for personal and work tasks; ensure personnel have correct details.
• Process visas, data inputting and data cleansing for the operations team.
• Raise and monitor purchase orders across the business.
• Answering telephone; maintain a friendly and professional presence.
• Coordinate/process monthly timesheets with payroll.

Skills

Microsoft Office

Interpersonal skills

English grammar

Education

Cert 4 WHS

Internal Audit Cert 45001/9001/14001

Tools

MS Office

Job description

Direct report to Operations & Maintenance Supervisor Australia Base (Line manager) to support all operational duties within Australia Base.

Indirect report to Senior QHSE advisor for all HSE and company audits within Australia

Indirect report to Global Logistics Manager for all dangerous goods shipments

Job purpose:

The purpose of the role is to provide general administration, document review and handling, data input and cleansing, staff travel arrangements, use database to record purchase orders, record offshore personnel holiday schedules and assist with admin duties

Your principal accountabilities and other tasks will be carried out in the framework of our valued behaviors:

Pioneering spirit: You will respond innovatively to our customers’ current and future needs. You will be entrepreneurial and think creatively to solve difficult problems. You will challenge conventional thinking and find better ways.

Integrity: You will strive to do the right thing. You will treat everyone as you would like to be treated, creating relationships based on trust and fairness. You will collaborate by listening respectfully and speaking honestly.

Energy: You will go above and beyond, delivering exceptional results to all stakeholders. You will take pride in making a positive impact and making the right decisions quickly.

Resilience: You will be accountable and courageous and face difficult situations. You will be tenacious in pursuit of the company’s purpose. You will see feedback, you will learn, and you will develop with your team.

At all times you will adhere to, and promote James Fisher and Sons plc Health, Safety, Environment, and Quality standards in addition to Life Saving Rules.

Principal accountabilities:

General duties and responsibilities include, but are not limited to:

Operations Team , Manage company Australian staff house and Responsible for the coordination and maintenance of the Local HSEQ Management System in accordance with local regulatory requirements, ISO 9001, 14001 & 45001 respectively in collaboration with HSEQ Department.

Make appropriate travel and transport arrangements for personal and work-related tasks, ensure personnel have correct details.

Processing visas Data inputting and data cleansing for the operations team

Raising and monitoring purchase orders across the business

Answering telephone, maintain a friendly and professional presence

Coordinate/ process monthly timesheets with pay role

Ensure all job specific documentation is correctly filed

Update onboard tracker (job movement and personal movement/holidays)

Manage survival, offshore medical and HRWL

Cover for Ops supervisor / Coordinator when on annual leave

Advise relevant offshore personnel of forthcoming job

Feedback crew details to Customer in a timescale that meets or exceeds Customer Expectations

Confirm sufficient Medical Prevention is available for Operators

Manage Survival, Offshore Medical & Internet Training

Any other delegated responsibilities as instructed by Line Manager within the timeframe specified, safely and efficiently to meet business requirements, provided the instruction is reasonable, and you are deemed competent to fulfil these.

Prepare and gather information for asset certification packs for customers

Booking in 3rd party inspections

Communicate information on the QHSE Management System throughout Australia and promote HSE awareness.

Prepare and maintain required HSE records and reports. Support Regular COSHH duties / facility / calibration register/record and update

Coordinate HSE inspections.

Assist & investigations and analysis of, and reports findings to Senior QHSE Advisor.

Monitor HSE performance, progress, preventive and corrective action plans.

Knowledge, experience and skills preferred:

Cert 4 in work health and safety & 45001/9001 /14001 internal audit cert

DNV Audit training.

Experience within an operations environment and familiar with working in the oil & gas industry.

Competent in all aspects of Microsoft Office, high level of computer literacy, good knowledge of English Grammar, good interpersonal skills

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• What's your expected annual base salary?
• How many years' experience do you have as an operations coordinator?
• How much notice are you required to give your current employer?

What can I earn as an Operations Coordinator