Logistics Coordinator

Adelaide Aspire; Adelaide; On-site; AUD 70,000 - 90,000; Full time

Job summary

Adelaide Aspire, based in South Australia, seeks a Logistics Coordinator to oversee fleet movements, ensure regulatory compliance, and manage day-to-day transport operations.

You will collaborate with Client Operations and Project Managers, handle invoicing and subcontractor coordination, and contribute to health, safety and environmental processes. Strong communication and problem-solving are essential for success in a fast-paced setting.

Qualifications

• Requires knowledge of transport sector, including road freight operations, OSOM and fatigue management regulations.
• Strong communication, problem-solving, and ability to work in a fast-paced environment.
• Experience with customer communications, invoicing, and subcontractor coordination is expected.

Responsibilities

• Coordinate fleet movements and scheduling of vehicles, ensuring OSOM compliance and fatigue management across states.
• Coordinate daily depot operations and follow road freight procedures set by management or project leads.
• Assist in coordinating state-based drivers and freight staff.
• Develop road freight opportunities with existing or potential clients.
• Coordinate administrative tasks for operations (invoicing, PODs, contractor invoices).
• Maintain clear communication with customers on service updates, delays, options, and regulatory matters.
• Arrange quotes, pricing structures, rates and estimates as required.
• Negotiate rates with contractors to meet service requirements.
• Develop operations procedures to manage project logistics Australia-wide.
• Attend QMS inductions and ensure processes are documented and maintained.
• Report non-conformances, changes or customer complaints when required.

Skills

Logistics coordination

Fleet coordination

OSOM compliance

Fatigue management

Communication

Problem solving

Invoicing

Contractor coordination

Job description

Our client is an Australian business that has established itself over the past 20 years as an industry leader in global freight, shipping and logistics services. Having built a solid reputation, they believe in building long-term relationships with their clients across Government, Medical, Defence, Oil, Gas and Mining. They are committed to crafting innovative solutions and redefining standards.

The Logistics Coordinator, based in South Australia, is responsible for ensuring the efficient scheduling and coordination of fleet movements, the timely and safe delivery of goods, and compliance with transport regulations. This role requires strong knowledge of the transport sector, including road freight operations, OSOM (Oversize Overmass) compliance, and fatigue management regulations.

Success in this role requires strong communication skills, problem-solving abilities, and the ability to work in a fast-paced environment. You will also play a key role in customer communications, invoicing, and subcontractor coordination.

This position will participate fully in health, safety, and environmental management processes, including risk assessment, hazard identification and control, inspections, and incident reporting.

As a Logistics Coordinator, you will work closely with Client Operations and Project Managers to assist with transport procedures, compliance and planning day-to-day transport operation needs. Responsibilities include;

• Coordinate fleet movements, scheduling vehicles, and ensuring compliance with OSOM Operating Conditions and fatigue management regulations across all States, including monitoring driver work/rest hours, permit requirements, and safe transport practices.
• Coordinate the daily operations of the depot facility.
• Follow road freight operations procedures that are implemented by the management team or the project manager.
• Assist in coordinating the state-based drivers and freight service staff.
• Develop road freight opportunities for the business through existing and potential clients.
• Coordinate administrative and financial tasks for operations. e.g. invoicing, PODs, Contractor Invoices.
• Maintaining strong communication with customers regarding service updates, delays, factors such as transport options, timelines and regulations affecting transport arrangements and general inquiries.
• Arrange quotes and pricing structures, rates and price estimates as required.
• Negotiate rates with contractors to meet service requirements.
• Develop operations procedures to effectively manage scheduled project logistics Australia-wide.
• Attend to Quality Management System (QMS) Inductions.
• Ensure that processes needed for the QMS are actively completed and maintained.
• Report Non-conformances, changes or any customer complaints if required.

This broad and challenging position requires initiative and strong communication skills with senior stakeholders. You will have an understanding of the freight industry, including road and rail transport, excellent written and verbal communication skills and the ability to meet deadlines and achieve financial goals.

In return, you will enjoy a family-based culture and truly contribute to overall operations.