Senior Logistics Coordinator

Adelaide Aspire; Brisbane; On-site; AUD 90,000 - 120,000; Full time

Job summary

Adelaide Aspire is seeking a Senior Logistics Coordinator to join a nationally operating freight team in Queensland. The role focuses on efficient fleet scheduling, safe delivery of goods, and regulatory compliance across road freight and OSOM operations.

Strong communication and problem-solving are essential for managing day-to-day transport needs. You will work with Client Operations and Project Managers, coordinating drivers, depots, and subcontractors while contributing to invoicing and

Qualifications

• Experience in road freight operations and OSOM compliance.
• Strong communication and problem-solving skills for fast-paced environments.
• Capability to coordinate drivers, depots and subcontractors.

Responsibilities

• Coordinate fleet movements and vehicle scheduling while ensuring OSOM and fatigue rules.
• Oversee daily depot operations and road freight procedures.
• Coordinate state-based drivers and freight staff.
• Develop freight opportunities with current and potential clients.
• Handle invoicing, PODs and contractor invoices for operations.
• Maintain client communications about updates, delays and options.
• Arrange quotes, pricing structures and rate negotiations.
• Contribute to QMS inductions and ongoing quality processes.

Skills

Logistics coordination

OSOM compliance

Fatigue management

Stakeholder communication

Budgeting & invoicing

Contractor coordination

Education

Bachelor’s degree in logistics or transport

Tools

MS Excel

ERP/Transport management system

Job description

Our client is an Australian business that has established itself over the past 20 years as an industry leader in global freight, shipping and logistics services. Having built a solid reputation, they believe in building long-term relationships with their clients across Government, Medical, Defence, Oil, Gas and Mining. They are committed to crafting innovative solutions and redefining standards.

The Senior Logistics Coordinator, based in Queensland, is responsible for ensuring the efficient scheduling and coordination of fleet movements, the timely and safe delivery of goods, and compliance with transport regulations. This role requires strong knowledge of the transport sector, including road freight operations, OSOM (Oversize Overmass) compliance, and fatigue management regulations.

Success in this role requires strong communication skills, problem-solving abilities, and the ability to work in a fast-paced environment. You will also play a key role in customer communications, invoicing, and subcontractor coordination.

This position will participate fully in health, safety, and environmental management processes, including risk assessment, hazard identification and control, inspections, and incident reporting.

As a Senior Logistics Coordinator, you will work closely with Client Operations and Project Managers to assist with transport procedures, compliance and planning day-to-day transport operation needs. Responsibilities include;

• Coordinate fleet movements, scheduling vehicles, and ensuring compliance with OSOM Operating Conditions and fatigue management regulations across all States, including monitoring driver work/rest hours, permit requirements, and safe transport practices.
• Coordinate the daily operations of the depot facility.
• Follow road freight operations procedures that are implemented by the management team or the project manager.
• Assist in coordinating the state-based drivers and freight service staff.
• Develop road freight opportunities for the business through existing and potential clients.
• Coordinate administrative and financial tasks for operations. e.g. invoicing, PODs, Contractor Invoices.
• Maintaining strong communication with customers regarding service updates, delays, factors such as transport options, timelines and regulations affecting transport arrangements and general inquiries.
• Arrange quotes and pricing structures, rates and price estimates as required.
• Negotiate rates with contractors in line with service requirements.
• Develop operations procedures to effectively manage scheduled project logistics Australia-wide.
• Attend to Quality Management System (QMS) Inductions.
• Ensure that processes needed for the QMS are actively completed and maintained.
• Report Non-conformances, changes or any customer complaints if required.

This broad and challenging position requires initiative and the ability to effectively communicate with senior stakeholders. You will have an understanding of the freight industry, including road and rail transport, excellent written and verbal communication skills and the ability to meet deadlines and achieve financial goals.

In return, you will enjoy a family-based culture and truly contribute to overall operations. Don't miss out on this exciting opportunity!