Operations Coordinator

Marmon Holdings, Inc.; Moranbah; On-site; AUD 70,000 - 90,000; Full time

Job summary

Freo Group Pty Ltd is seeking an organised and solutions-focused Operations Coordinator to support the safe, efficient and profitable delivery of operational services. This role connects operational leaders, site teams, customers and support functions to ensure workforce planning, mobilisation, compliance, administration and billing requirements are completed accurately and on time.

This fast-moving role suits someone who manages competing priorities well and takes pride in getting the details

Qualifications

• Experience in operations coordination, administration, mobilisation or workforce planning.
• Strong organisational and time-management skills with the ability to manage multiple priorities.
• High attention to detail across records, reporting, compliance, billing and administration.
• Confident written and verbal communication skills, with the ability to build effective working relationships.
• Intermediate to advanced Microsoft Office skills.
• A professional, flexible and responsive approach to changing operational and customer requirements.
• A commitment to safe work practices, confidentiality and customer-focused service delivery.

Responsibilities

• Coordinate daily labour, equipment and resource requirements to support safe and efficient service delivery.
• Support workforce planning, personnel scheduling, fleet requirements, shutdowns, maintenance activities and project mobilisation.
• Coordinate employee mobilisation, including flights, accommodation, travel, site access, inductions and pre-mobilisation requirements.
• Maintain accurate records for licences, VOCs, competencies, medicals, onboarding and training matrices.
• Prepare and process timesheets, payroll information, customer invoices, purchase orders and supporting documentation.
• Provide clear operational updates, respond to customer enquiries and escal risks before they affect service delivery.
• Maintain operational reports, document control and administrative processes in an accurate and audit-ready manner.
• Promote safe work practices and support company and customer HSEQ requirements.

Skills

Ops coordination

Time management

Detail oriented

Communication

MS Office

Adaptable

Safety focus

Tools

Microsoft Office

Job description

Freo Group Pty Ltd

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

Freo Group is seeking an organised and solutions-focused Operations Coordinator to support the safe, efficient and profitable delivery of operational services. This is a varied, hands-on role connecting operational leaders, site teams, customers and support functions to ensure workforce planning, mobilisation, compliance, administration and billing requirements are completed accurately and on time.

This role suits someone who enjoys working in a fast-moving operational environment, can confidently manage competing priorities, and takes pride in making sure the details are right.

What you’ll be doing

• Coordinate operations. Coordinate daily labour, equipment and resource requirements to support safe and efficient service delivery.
• Plan ahead. Support workforce planning, personnel scheduling, fleet requirements, shutdowns, maintenance activities and project mobilisation.
• Mobilise people. Coordinate employee mobilisation, including flights, accommodation, travel, site access, inductions and pre-mobilisation requirements.
• Keep compliance current. Maintain accurate records for licences, VOCs, competencies, medicals, onboarding and training matrices.
• Support billing and payroll. Prepare and process timesheets, payroll information, customer invoices, purchase orders and supporting documentation.
• Keep stakeholders informed. Provide clear operational updates, respond to customer enquiries and escal risks before they affect service delivery.
• Own the detail. Maintain operational reports, document control and administrative processes in an accurate and audit-ready manner.
• Put safety first. Promote safe work practices and support company and customer HSEQ requirements.

What you’ll bring

• Experience in operations coordination, administration, mobilisation or workforce planning.
• Strong organisational and time-management skills, with the ability to manage multiple priorities.
• High attention to detail across records, reporting, compliance, billing and administration.
• Confident written and verbal communication skills, with the ability to build effective working relationships.
• Intermediate to advanced Microsoft Office skills.
• A professional, flexible and responsive approach to changing operational and customer requirements.
• A commitment to safe work practices, confidentiality and customer-focused service delivery.

Highly regarded

• Experience in mining, maintenance, industrial services, cranes or construction.
• Experience using mobilisation or workforce compliance systems.
• Exposure to payroll, invoicing or procurement processes.
• A Certificate or qualification in Business Administration or a related discipline.

Why join Freo Group?

• A broad coordination role with genuine visibility across operations, workforce planning, mobilisation, customers and commercial administration.
• The opportunity to work closely with operational teams and contribute directly to reliable service delivery.
• A practical, safety-focused environment where accuracy, initiative and strong communication are valued.
• A role where your organisation and follow-through will make a visible difference every day.

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.