Operations Coordinator

Stoddart Group; Geelong; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Employee benefits platform

Employee Assistance Program

Safety-focused workplace

Team culture and recognition

Job summary

Stoddart Group,Geelong, is seeking an Operations Coordinator to join our Geelong branch and help keep day-to-day operations running smoothly.

This varied role involves coordinating jobs, bookings, and subcontractors, processing orders and invoices, and ensuring accurate data and progress notes are maintained. Training will be provided for reading drawings and related tasks.

Qualifications

• Strong organisation and time management skills.
• Excellent attention to detail.
• Good computer and numerical skills.
• A proactive approach and ability to use initiative.
• Confidence communicating with different people across the business.
• Ability to manage multiple tasks and changing priorities.
• Willingness to learn new systems and processes.
• A reliable, practical and solutions-focused approach.
• A strong commitment to safety.
• Experience in residential construction, either on-site or in an office environment, is desirable but not essential.

Responsibilities

• Coordinate day-to-day operations and workflow with the Operations team.
• Receive and schedule bookings, services and repairs.
• Coordinate and schedule subcontractors.
• Process orders, quotes and invoices accurately and on time.
• Monitor job progress and keep job notes and systems up to date.
• Build strong working relationships with builders, suppliers and subcontractors.
• Respond to queries and resolve issues in a professional, solutions-focused way.
• Read two-dimensional drawings and visualise them as three-dimensional objects (training provided).
• Support the Procurement team with tasks as required.

Skills

Organisational skills

Attention to detail

Computer skills

Initiative

Communication skills

Multitasking

Willingness to learn

Solutions-focused

Safety commitment

Job description

Keep things moving. Solve problems. Be part of the team behind the build.

Stoddart Group is a leading supplier and installer of products to the residential building industry. We work behind the scenes to help keep new home builds moving, from the initial order through to installation and completion.

We’re looking for an Operations Coordinator to join our Geelong branch and play an important role in keeping our day-to-day operations running smoothly.

This is a varied role where no two days are exactly the same. You’ll work closely with our Operations team, builders, suppliers and subcontractors, helping coordinate jobs, solve problems and make sure everything stays on track.

If you’re organised, detail-focused, confident with systems and enjoy being the person who keeps things moving, we’d love to hear from you.

What you’ll be doing

Supporting the Operations team with the day-to-day coordination of jobs and workflow

Receiving and scheduling bookings, services and repairs

Coordinating and scheduling subcontractors

Processing orders, quotes and invoices accurately and on time

Monitoring job progress and keeping job notes and systems up to date

Building strong working relationships with builders, suppliers and subcontractors

Responding to queries and resolving issues in a professional, solutions-focused way

Completing accurate data entry and troubleshooting issues as they arise

Reading two-dimensional drawings and visualising them as three-dimensional objects (training provided)

Supporting the Procurement team with tasks as required

About you

You’ll be someone who enjoys staying organised, working things out and helping the team get the job done.

We’re looking for someone who has:

Strong organisation and time management skills

Excellent attention to detail

Good computer and mathematical skills

A proactive approach and the ability to use initiative

Confidence communicating with different people across the business

The ability to manage multiple tasks and changing priorities

A willingness to learn new systems and processes

A reliable, practical and solutions-focused approach

A strong commitment to safety

Experience in residential construction, either on-site or in an office environment, is desirable but not essential. If you have the right attitude and are willing to learn, we’ll provide the training and support you need to succeed.

What’s on offer?

A varied role where you can take ownership and make a real impact

Training and support from an experienced and supportive team

Opportunities to develop your skills and build a career in operations

A collaborative workplace where your contribution is valued

• Employee benefits platform with discounts across dining, shopping, fitness and more
• Employee Assistance Program for you and your immediate family
• A strong safety-focused workplace culture
• Regular opportunities to connect with your team and celebrate great work