Operations Assistant

Westernsydneyuniversity; Parramatta; On-site; AUD 65,000 - 69,000; Part time

Benefits offered by this job

EAP

Annual flu vaccination

Fitness Passport

Discount private health cover

Onsite childcare

Job summary

Western Sydney University is seeking an Operations Assistant (0.8 FTE) based at Parramatta South Campus. The role supports the Vice-Chancellor with transport, operations and admin duties, including rostered start/finish times and after-hours on-call work.

The role is a job-share, 28 hours per week, with responsibilities spanning vehicle servicing, meetings, deliveries and document preparation. Successful candidates will interact with senior leadership and external stakeholders daily.

Qualifications

• Relevant administrative, business or customer service qualification and/or equivalent experience.
• Current unrestricted Australian Driver Licence and commitment to safe driving.
• Experience providing administrative, operational or executive support in a professional environment.
• Strong organisational and time-management skills with ability to manage priorities.
• Excellent communication, customer service and Microsoft Office skills with discretion.
• Experience supporting senior executives or working in higher education is highly regarded.

Responsibilities

• Provide safe, punctual and reliable transport for the Vice-Chancellor across campuses, meetings, events and external engagements.
• Coordinate with job-share colleague to ensure flexibility and seamless service.
• Keep University vehicles clean, serviced, registered and ready for use.
• Assist Principal Executive Assistant to anticipate and respond to changing schedules and priorities.
• Prepare documents, correspondence, presentations and meeting materials while maintaining confidentiality.
• Provide professional, discreet support to senior leaders and external stakeholders.

Skills

Administrative support

Driver Licence

Microsoft Office

Executive support

Organisational skills

Education

Admin/Business qualification

Job description

0.8 FTE Part-time, Ongoing position at HEW Level 4. Parramatta South Campus with rostered start and finish times. Salary: $64,589 - $68,763 per annum, plus 17% Super and Leave Loading (full-time equivalent $80,736 - $85,954). Keep the Vice-Chancellor moving safely and smoothly through trusted transport, operational and administrative support.

The Opportunity

As Operations Assistant, you will play a trusted role within the Office of the Vice-Chancellor, providing transport, operational and administrative support that keeps the Vice-Chancellor and President's busy schedule running smoothly. A key part of the role will be safely transporting the Vice-Chancellor between University campuses, meetings, events and external engagements, while providing a professional and reliable service throughout the day.

This is a job share arrangement, working 28 hours per week. The successful candidate will be required to work outside normal business hours and participate in an on-call roster. Working closely with the Principal Executive Assistant, Operations Assistant and the Office of the Vice-Chancellor team, you will respond to changing schedules, shifting priorities and last-minute requirements. Responsibilities include coordinating University vehicle servicing, registration and presentation, managing deliveries and collections, preparing documents and meeting materials, and supporting meetings, events, campus visits and stakeholder engagements.

This is a varied role where professionalism, discretion and sound judgement matter. You will interact with senior leaders, University staff, visitors, dignitaries and external stakeholders, often handling sensitive information and working to tight timeframes. Your ability to anticipate what is needed, communicate confidently and provide a calm, reliable service will contribute to the smooth operation of the Office of the Vice-Chancellor.

What Success Looks Like

• Provide safe, punctual and reliable transport for the Vice-Chancellor across campuses, meetings, events and external engagements.
• Effective coordination with job share colleague to ensure flexibility and good communication to provide a seamless service.
• Keep University vehicles clean, serviced, registered and ready for use.
• Work closely with the Principal Executive Assistant to anticipate and respond to changing schedules and priorities.
• Prepare accurate documents, correspondence, presentations and meeting materials while maintaining confidentiality.
• Provide professional, responsive and discreet support to senior leaders, staff, visitors and external stakeholders.

About You

• Relevant administrative, business or customer service qualification and/or equivalent experience.
• A current unrestricted Australian Driver Licence and demonstrated commitment to safe driving practices, with the confidence and professionalism to safely transport the Vice-Chancellor between University and external locations.
• Experience providing administrative, operational or executive support in a professional environment.
• Strong organisational and time-management skills, with the ability to manage competing priorities and respond effectively to changing schedules.
• Excellent communication, customer service and Microsoft Office skills, supported by discretion and sound judgement when handling sensitive information.
• Experience supporting senior executives or working within a corporate, government or higher education environment will be highly regarded.

Benefits

We invest in the people who make our mission possible. Alongside a rewarding career, we offer a range of benefits designed to support your financial, personal and family wellbeing.

• Financial benefits: Access to staff-only products and offers with selected banking partners, salary sacrifice options for onsite parking, and novated motor vehicle leasing.
• Health and wellbeing support: Free Employee Assistance Program (EAP), complimentary annual flu vaccination, eligibility for Fitness Passport membership, and access to discounted private health cover.
• Onsite childcare: Long day care and early learning services operate at our Campbelltown, Hawkesbury, Parramatta, and Penrith campuses. Staff may be eligible for discounted fees and salary packaging, with places subject to centre capacity.

Application Details

Position Enquiries: Direct to Rose Reakes, Principal Executive Assistant via [e-mail] . Please include the job reference code REF1904T .

Closing Date: 11:59pm, Sunday 15 November 2026.

Checks: Appointment to this position is subject to a satisfactory National Police Check.

Working Rights: You must provide evidence of full-time working rights in Australia at application.