Executive Transport & Operations Assistant

Westernsydneyuniversity; Parramatta; On-site; AUD 65,000 - 69,000; Part time

Benefits offered by this job

EAP

Annual flu vaccination

Fitness Passport

Discount private health cover

Onsite childcare

Job summary

Western Sydney University is seeking an Operations Assistant (0.8 FTE) based at Parramatta South Campus. The role supports the Vice-Chancellor with transport, operations and admin duties, including rostered start/finish times and after-hours on-call work.

The role is a job-share, 28 hours per week, with responsibilities spanning vehicle servicing, meetings, deliveries and document preparation. Successful candidates will interact with senior leadership and external stakeholders daily.

Qualifications

• Relevant administrative, business or customer service qualification and/or equivalent experience.
• Current unrestricted Australian Driver Licence and commitment to safe driving.
• Experience providing administrative, operational or executive support in a professional environment.
• Strong organisational and time-management skills with ability to manage priorities.
• Excellent communication, customer service and Microsoft Office skills with discretion.
• Experience supporting senior executives or working in higher education is highly regarded.

Responsibilities

• Provide safe, punctual and reliable transport for the Vice-Chancellor across campuses, meetings, events and external engagements.
• Coordinate with job-share colleague to ensure flexibility and seamless service.
• Keep University vehicles clean, serviced, registered and ready for use.
• Assist Principal Executive Assistant to anticipate and respond to changing schedules and priorities.
• Prepare documents, correspondence, presentations and meeting materials while maintaining confidentiality.
• Provide professional, discreet support to senior leaders and external stakeholders.

Skills

Administrative support

Driver Licence

Microsoft Office

Executive support

Organisational skills

Education

Admin/Business qualification

Job description

Western Sydney University is seeking an Operations Assistant (0.8 FTE) based at Parramatta South Campus. The role supports the Vice-Chancellor with transport, operations and admin duties, including rostered start/finish times and after-hours on-call work.

The role is a job-share, 28 hours per week, with responsibilities spanning vehicle servicing, meetings, deliveries and document preparation. Successful candidates will interact with senior leadership and external stakeholders daily.