Operations Assistant

Western Sydney University; Penrith; On-site; AUD 65,000 - 69,000; Part time

Benefits offered by this job

Salary sacrifice onsite parking

Novated vehicle leasing

Employee Assistance Program (EAP)

Flu vaccination

Fitness Passport membership

Discounted private health cover

Onsite childcare

Job summary

Western Sydney University is seeking an Operations Assistant to support the Vice-Chancellor with transport, operations and admin tasks. The role involves safely transporting the Vice-Chancellor between campuses, meetings and events, while coordinating deliveries, documents and meeting materials.

This job-share position is 28 hours per week and requires occasional after-hours work and on-call duties. You will interact with senior leaders and external stakeholders with discretion and

Qualifications

• Relevant administrative or customer service qualification or equivalent experience.
• Current unrestricted Australian Driver Licence and safe driving practices.
• Experience providing administrative or executive support in a professional environment.
• Strong organisational and time-management skills.
• Excellent communication and discretion when handling sensitive information.

Responsibilities

• Provide transport, operational and administrative support for the Vice-Chancellor.
• Coordinate university vehicle servicing, deliveries and meeting materials.
• Support meetings, events, campus visits and stakeholder engagements.
• Maintain confidentiality and respond to changing schedules with professionalism.

Skills

Administrative qualification

Driver licence

Executive support experience

Organisation & time management

Microsoft Office

Discretion & judgement

Communication skills

Education

Relevant admin/customer service qualification

Tools

Microsoft Office

Job description

23h ago , from University of Western Sydney

• 0.8 FTE Part-time, Ongoing position at HEW Level 4.
• Parramatta South Campus with rostered start and finish times.
• Salary: $64,589 – $68,763 per annum, plus 17% Super and Leave Loading (full-time equivalent $80,736 – $85,954).

Keep the Vice-Chancellor moving safely and smoothly through trusted transport, operational and administrative support.

The Opportunity

As Operations Assistant, you will play a trusted role within the Office of the Vice-Chancellor, providing transport, operational and administrative support that keeps the Vice-Chancellor and President’s busy schedule running smoothly. A key part of the role will be safely transporting the Vice-Chancellor between University campuses, meetings, events and external engagements, while providing a professional and reliable service throughout the day.

This is a job share arrangement, working 28 hours per week. The successful candidate will be required to work outside normal business hours and participate in an on-call roster. Working closely with the Principal Executive Assistant, Operations Assistant and the Office of the Vice-Chancellor team, you will respond to changing schedules, shifting priorities and last-minute requirements. Responsibilities include coordinating University vehicle servicing, registration and presentation, managing deliveries and collections, preparing documents and meeting materials, and supporting meetings, events, campus visits and stakeholder engagements.

This is a varied role where professionalism, discretion and sound judgement matter. You will interact with senior leaders, University staff, visitors, dignitaries and external stakeholders, often handling sensitive information and working to tight timeframes. Your ability to anticipate what is needed, communicate confidently and provide a calm, reliable service will contribute to the smooth operation of the Office of the Vice-Chancellor.

What Success Looks Like:

• Provide safe, punctual and reliable transport for the Vice-Chancellor across campuses, meetings, events and external engagements.
• Effective coordination with job share colleague to ensure flexibility and good communication to provide a seamless service.
• Keep University vehicles clean, serviced, registered and ready for use.
• Work closely with the Principal Executive Assistant to anticipate and respond to changing schedules and priorities.
• Prepare accurate documents, correspondence, presentations and meeting materials while maintaining confidentiality.
• Provide professional, responsive and discreet support to senior leaders, staff, visitors and external stakeholders.

Please refer to the Position Descriptionfor full details.

About You

• Relevant administrative, business or customer service qualification and/or equivalent experience.
• A current unrestricted Australian Driver Licence and demonstrated commitment to safe driving practices, with the confidence and professionalism to safely transport the Vice-Chancellor between University and external locations.
• Experience providing administrative, operational or executive support in a professional environment.
• Strong organisational and time-management skills, with the ability to manage competing priorities and respond effectively to changing schedules.
• Excellent communication, customer service and Microsoft Office skills, supported by discretion and sound judgement when handling sensitive information.

Experience supporting senior executives or working within a corporate, government or higher education environment will be highly regarded.

Benefits

We invest in the people who make our mission possible. Alongside a rewarding career, we offer a range of benefits designed to support your financial, personal and family wellbeing.

• Financial benefits: Access to staff-only products and offers with selected banking partners, salary sacrifice options for onsite parking, and novated motor vehicle leasing.
• Health and wellbeing support: Free Employee Assistance Program (EAP), complimentary annual flu vaccination, eligibility for Fitness Passport membership, and access to discounted private health cover.
• Onsite childcare:Long day care and early learning services operate at our Campbelltown, Hawkesbury, Parramatta, and Penrith campuses. Staff may be eligible for discounted fees and salary packaging, with places subject to centre capacity.
• Position Enquiries: Direct to Rose Reakes, Principal Executive Assistant via ********@westernsydney.edu.au.Please include the job reference code REF1904T.
• Closing Date: 11:59pm, Sunday 15 November 2026.
• Checks:Appointment to this position is subject to a satisfactory National Police Check.
• Working Rights: You must provide evidence of full-time working rights in Australia at application.

Belonging at Western

We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For Reasonable Adjustments during the application process, please contact ***************@westernsydney.edu.au.

About Western

This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.