Administration Assistant

McKinley Green; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

McKinley Green in Melbourne is seeking an Administration Assistant to support the CEO, Deputy Chairman and Senior Adviser. You will handle executive support tasks and assist the broader team with day-to-day administration in a busy professional services environment.

Based onsite in Melbourne CBD, this role offers variety, collaboration and a friendly team culture. The successful candidate will bring strong organisational skills, proactive approach and excellent MS Office proficiency.

Qualifications

• Experience in a senior administrative role within professional services (financial services, corporate advisory, legal or consulting).

Responsibilities

• Provide executive support to CEO, Deputy Chairman and Senior Adviser, including diary management, meetings and travel.
• Assist Managing Directors and the broader team with administrative support.
• Prepare presentations, reports and correspondence.
• Coordinate meetings, catering, client events and office requirements.
• Welcome clients and visitors in a professional manner.
• Assist with general office administration and ad hoc tasks.

Skills

Diary management

Executive support

Microsoft Office

Meeting coordination

Travel arrangements

Tools

Microsoft Office

Job description

We are looking for a capable, organised and proactive Administration Assistant to join a highly regarded firm within the financial advisory sector. Supporting the CEO, Deputy Chairman and Senior Adviser, you will provide executive support while also assisting the broader team with day‑to‑day administration. This is a great opportunity for someone who thrives in a busy, professional environment, enjoys variety and takes pride in making things run smoothly. You'll be joining a close‑knit team where everyone pitches in and your contribution will be genuinely valued.

• Provide executive support to senior leaders, including diary management, meetings and travel arrangements.


• Assist Managing Directors and the broader team with administrative support.


• Prepare presentations, reports and correspondence.


• Coordinate meetings, catering, client events and office requirements.


• Welcome clients and visitors in a professional manner.


• Assist with general office administration and ad hoc tasks.

About You:

You will have previous experience in a senior administrative role within professional services, ideally financial services, corporate advisory, legal or consulting.

• A polished, professional and engaging manner.


• Excellent organisational skills and the ability to manage competing priorities.


• A proactive, flexible approach and willingness to roll up your sleeves.


• Strong communication skills and attention to detail.


• Proficiency in Microsoft Office, including Word, Excel, PowerPoint and Outlook.


• A positive, team‑focused attitude and confidence working with senior executives.

Based onsite in stunning Melbourne CBD offices, this is a fantastic opportunity to join a highly regarded firm offering a collaborative team environment and an attractive remuneration package.