Operations Administrator

Rhino Construction; Sunshine Coast Regional; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary package

Full-time, long-term role

Supportive team culture

Hands-on operational exposure

Job summary

Rhino Construction is seeking an Operations Administrator to support the Operations Manager in day-to-day operations across multiple sites and projects. You will handle administration, compliance, rostering, financial tracking, and resource coordination to keep operations running smoothly.

The ideal candidate will have a relevant qualification in finance or business administration, strong Xero and Excel skills, and the ability to manage costs, payroll, and supplier payments while maintaining

Qualifications

• Relevant Certificate, Diploma, Associate Degree, or equivalent experience in Finance, Accounting, Business Administration, or a related field.
• Proficient in Xero, including payroll, invoicing, and reporting.
• Experience in project cost tracking and reporting.
• Proficiency in Microsoft Office, particularly Excel, with strong computer literacy.
• High numeracy skills, commercial acumen, and analytical thinking.
• Excellent time management, organisation, and ability to prioritise tasks.
• Strong initiative with problem-solving and multitasking abilities.
• Exceptional written and verbal communication skills.
• Ability to work independently and as part of a team, developing relationships with a wide range of stakeholders.
• Driver's licence and valid White Card (QLD).

Responsibilities

• Support the Operations Manager with operational planning, budgets, and reporting.
• Manage client invoicing, project-related payables and receivables, and cost allocation.
• Review and validate employee, contractor and supplier payments and supporting documentation prior to processing.
• Prepare project documentation (SWMS, SDS, policies, compliance portals such as Procore, Hammertech).
• Manage onboarding and offboarding of employees, subcontractors, and suppliers.
• Assist Area Managers with day-to-day operations, project resource coordination, and compliance checks.
• Conduct operational audits, ensure compliance with internal processes , legislations.
• Assist with project financial monitoring, KPI reviews, and cost-saving opportunities.
• Build strong working relationships with clients, supervisors, staff, and suppliers.

Skills

Xero payroll & invoicing

Project cost tracking

Microsoft Excel

Analytical thinking

Time management

Problem solving

Communication

Stakeholder relations

Team collaboration

Education

Relevant Certificate/Diploma/Associate Degree in Finance or Business Admin

Tools

Procore

Hammertech

Xero (as tooling)

Job description

As an Operations Administrator, you will provide vital support to the Operations Manager in the smooth running of day-to-day operations. This role covers administration, compliance, rostering, financial tracking, and resource coordination across multiple projects and sites. It's a dynamic position suited to someone who thrives on organisation, problem-solving, and working across a range of operational tasks.

Key responsibilities

Support the Operations Manager with operational planning, budgets, and reporting.

Manage client invoicing, project-related payables and receivables, and cost allocation.

Review and validate employee, contractor and supplier payments and supporting documentation prior to processing.

Prepare project documentation (SWMS, SDS, policies, compliance portals such as Procore, Hammertech).

Manage onboarding and offboarding of employees, subcontractors, and suppliers.

Assist Area Managers with day-to-day operations, project resource coordination, and compliance checks.

Conduct operational audits, ensure compliance with internal processes , legislations.

Assist with project financial monitoring, KPI reviews, and cost-saving opportunities.

Build strong working relationships with clients, supervisors, staff, and suppliers.

About you

Relevant Certificate, Diploma, Associate Degree, or equivalent experience in Finance, Accounting, Business Administration, or a related field.

Proficient in Xero, including payroll, invoicing, and reporting.

Experience in project cost tracking and reporting.

Proficiency in Microsoft Office, particularly Excel, with strong computer literacy.

High numeracy skills, commercial acumen, and analytical thinking.

Excellent time management, organisation, and ability to prioritise tasks.

Strong initiative with problem-solving and multitasking abilities.

Exceptional written and verbal communication skills.

Ability to work independently and as part of a team, developing relationships with a wide range of stakeholders.

Driver's licence and valid White Card (QLD).

About us

A well-established and growing provider of contract cleaning and construction finishing services. The organisation is known for its strong client relationships, commitment to safety and compliance, and a culture that values teamwork, integrity, and continuous improvement.

• Competitive salary package.
• Stable, full-time role with long-term career development potential.
• A supportive, collaborative team culture.
• Hands-on involvement in varied operational functions, offering real job satisfaction.