Operations Administration Assistant

Agrifutures; City of Frankston; On-site; AUD 50,000 - 70,000; Full time

Job summary

Agrifutures is seeking an Operations Administration Assistant to support a busy trades business in Seaford with day-to-day admin, document control, job scheduling and office coordination. You will help manage records, assist with PA duties, and keep back‑of‑house systems tidy and efficient.

The role requires strong organisation, attention to detail and comfort with data, spreadsheets and Microsoft Office, in a hands-on, blue-collar environment. Training will be provided as needed.

Qualifications

• Experience in administration or office coordination roles.

Responsibilities

• Provide day-to-day administration support to management and the wider team.

Skills

Administration

Office coordination

Operations support

Organised

Attention to detail

MS Office

Data handling

Multitasking

Communication

Proactive

Adaptable

Blue-collar environment

Willingness to learn

Tools

Visual Dispatch

Job description

About the Role:

We’re partnering with a well-established Trades Business based in Seaford, operating across hire, transport and logistics, who are looking for a hands-on Operations Administration Assistantto join their team.You’ll support the wider business across administration, document control, job scheduling, records, office coordination and general operational support.

Key Responsibilities:

• Provide day-to-day administration support to management and the wider team.
• Maintain accurate company, employee, contractor, customer, supplier and operational records.
• Manage document control, filing, scanning, uploading and archiving.
• Assist with job scheduling and coordination through Visual Dispatch.
• Track licences, tickets, certificates, inductions and other required documentation.
• Help organise and tidy up back-of-house administration systems and processes.
• Provide ad hoc support with PA duties and accounts administration.
• Manage office supplies, amenities and general office organisation.
• Jump in across the business and take ownership of ad hoc tasks as they arise.

Skills and Experience:

• Previous experience in Administration, Office Coordination, Operations support or a similar role.
• Highly organised with strong attention to detail.
• Confident working with systems, data, spreadsheets and Microsoft Office.
• Comfortable juggling multiple priorities in a busy environment.
• Strong communication skills and a friendly, professional approach.
• Proactive, reliable and willing to take ownership.
• Practical and adaptable, with a genuine willingness to help wherever needed.
• Comfortable working within a blue-collar, operational environment.
• A willingness to learn new systems and processes.

About the Company:

You’ll be joining a small, established business operating across hire, transport and logistics, where everyone plays a role and no one is afraid to roll up their sleeves and get stuck in. The business is going through an exciting period of growth and improvement, with a strong focus on creating more structure across its systems, processes and administration. You’ll have the opportunity to make a real impact by helping bring the office and back-of-house operations to the next level.