Office Manager & Service Coordinator

ONA Recruitment Pty Ltd; City of Parramatta; On-site; AUD 55,000 - 70,000; Full time

Job summary

ONA Recruitment Pty Ltd is looking for a self-motivated admin all-rounder to join a fast-growing trades and services business working with commercial clients. The role sits at the centre of the operation, coordinating with the director, account managers and wider team.

You will manage the small office, coordinate service jobs, handle data and documents, assist with invoicing and purchase orders, and help scale processes as the business grows.

Responsibilities

• Managing the small (currently) office and keeping the administration side of the business organised
• Coordinating service jobs, scheduling and follow up with both on-site teams and account managers
• Looking after data and document management, including accuracy and version control
• Supporting with invoicing and purchase orders
• Supporting the director with the general business admin that keeps everything moving
• Being the go to person for the team on anything office or admin related
• Building and improving processes as the business scales

Job description

We are searching for a self-motivated and autonomous admin all-rounder to join a fast growing trades and services business working with commercial clients. The team is 12 strong today and set to grow significantly over the next few years.

This is a genuine all rounder role, sitting at the centre of the business and keeping the day to day running smoothly. You will work closely with the director, the account managers and the wider team.

Day to day you will be:

Managing the small (currently) office and keeping the administration side of the business organised

Coordinating service jobs, scheduling and follow up with both on-site teams and account managers.

Looking after data and document management, including accuracy and version control

Supporting with invoicing and purchase orders

Supporting the director with the general business admin that keeps everything moving

Being the go to person for the team on anything office or admin related

Building and improving processes as the business scales

About you

You have a background in administration and coordination, ideally somewhere you have had to wear a few hats. You are comfortable being the person who notices what needs doing and does it, rather than waiting to be asked. You hold a high standard for your own work and you enjoy being relied on.

You will also bring:

Strong organisation and the ability to juggle competing priorities

Confidence working directly with a director and a broader team

Good systems skills and an eye for detail with data and documents

An interest in being part of a business that is growing, not one that is standing still

Experience in trades, services, construction or a similar operational environment is useful but not essential.

What is on offer

A full time, onsite role in Newington with flexibility on start and finish times for the right person. The director is genuinely open to working parents and to finding hours that work for the right person. As the business grows, so will this role.