Administration Assistant

RGIT Australia; Injune; On-site; AUD 80,000 - 85,000; Full time

Job summary

RGIT Australia in Injune, Queensland seeks an Administration Assistant to provide administrative and logistical support across Denison's field operations, coordinating personnel movements, accommodation, procurement and site administration. The role requires strong organisational skills, MS Office proficiency and the ability to work across multiple field locations.

The position involves 14 days on / 14 days off roster, flight manifests management, site records maintenance and collaboration with

Qualifications

• Experience in administration or site administration.
• Experience with accommodation housekeeping and site logistics.
• Strong organisational and record-keeping skills.
• Intermediate MS Office skills (Outlook/Word/Excel).
• Ability to drive a manual vehicle.
• Experience in remote field operations and ERP systems.
• Knowledge of flight manifests and personnel logistics.
• Familiarity with production operations and maintenance processes.
• Experience preparing reports and maintaining accurate records.

Responsibilities

• Provide general administrative support to field operations and site leadership.
• Coordinate accommodation bookings, room allocations and workforce movements.
• Coordinate flight logistics and prepare flight manifests.
• Raise and track work orders, procurement and service requests.
• Prepare reports, spreadsheets and operational documentation.
• Maintain accurate site records and documentation.
• Support training, onboarding and site access administration.
• Ensure confidentiality and compliance with safety and ERP processes.

Skills

Organisational skills

MS Office (Outlook, Word, Excel)

Communication skills

Independent worker

Manual driving

Remote field operations

Flight logistics

Education

Certificate III in Business Administration

Certificate IV in Business Administration - BSB40120

First Aid (HLTAID011)

Tools

Pronto

SAP

JDE

Job description

Injune, Queensland 4454, Australia • A$80,000 - A$85,000

Full-time Permanent Experienced 3-5 Years

Posted 04 Sep 2026

Description

Position Title:

Administration Assistant

Department:

Operations

Reports to: (title - immediate

manager)

Location:

Production fields, Central Queensland

Reports to: (title -

one up manager)

VP Operations & Projects

No. of Direct Reports:

N/A

Reports to: (title – functional

manager)

Prepared by:

(name & title)

Anthony Johnston

HR Manager

Position Purpose (How doesthe position contribute to the organisation i.e. why does the role exist?)

To provide administrative and logistical support across Denison's field operations, ensuring the efficient coordination of personnel movements, accommodation, procurement, maintenance requests, reporting and site administration activities to support safe and reliable production operations across multiple field locations.

Key Aspects of This Role Include:

• Providing administrative support across multiple field locations.
• Coordinating personnel movements, accommodation and flight logistics.
• Undertaking and maintaining site offices and accommodation to required cleaning standards.
• Assisting with procurement, work orders and maintenance administration.
• Maintaining site records, reports and operational documentation.
• Supporting superintendents and site leadership with day-to-day administrative activities.
• Assisting site leadership and Safety with arranging training, applicable courses and enrolments.
• Ensuring compliance with company systems and procedures.
• Providing flexible support across site administration and accommodation services to meet operational requirements.
• Providing flexible support across supply chain, civil, projects to meet operational requirements.

Key Accountabilities and Responsibilities

General

• Provide general administrative support to field operations and site leadership.
• Maintain employee, contractor and visitor records, registers and documentation.
• Coordinate accommodation bookings, room allocations and workforce movements and accommodation cleaning requirements.
• Coordinate the food deliveries for site.
• Prepare, update and distribute flight manifests and personnel movement reports.
• Assist with induction, onboarding and site access administration.
• Assist site leadership with coordinating employee training requirements, including arranging applicable courses, enrolments and related training administration.
• Prepare reports, spreadsheets, correspondence and operational documentation.
• Raise, track and close work orders, maintenance requests and service requests within company systems.
• Raise purchase requisitions and purchase orders (POs) and assist with procurement administration.
• Process goods receipting and support invoice reconciliation activities.
• Maintain filing systems and ensure accurate record management.
• Coordinate meetings, site communications and administrative logistics.
• Monitor office and consumable PPE, stock levels and arrange replenishment and distribution.
• Assist with cleaning and housekeeping activities as required to ensure accommodation, office and site facilities are maintained to required standards.
• Support the coordination and preparation of accommodation rooms for incoming and departing personnel.
• Provide additional administrative or operational support as directed to meet business and site requirements.
• Maintain confidentiality and handle sensitive information appropriately.
• Comply with all safety, environmental and company requirements.
• Support Emergency Response Plan (ERP) as required.

Person Specification - Qualifications/Experience/Skills /Competencies (List the competencies and minimum level of skills,experiences and qualifications necessary to perform therole effectively):

• Previous experience in administration, site administration or office support role.
• Experience in office cleaning and site accommodation housekeeping.
• Strong organisational skills with the ability to manage multiple priorities.
• Intermediate Microsoft Office skills, particularly Outlook, Word and Excel.
• Experience preparing reports and maintaining accurate records.
• High attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to work independently and within a remote operations environment.
• Valid Australian Driver Licence and ability to driver a manual vehicle.
• Ability to work 14 days on / 14 days off roster.
• Experience in oil and gas, mining, resources or remote operations environments.
• Experience using procurement, maintenance management or ERP systems (e.g. Pronto, SAP, JDE or similar).
• Experience managing flight manifests, personnel logistics and accommodation coordination.
• Certificate III or higher in Business Administration or a related discipline.
• Knowledge of production operations and maintenance processes.
• Certificate IV in Business (Administration) - BSB40120.
• Provide First Aid (HLTAID011).

Health Safetyand Environment (HSE)/ Injury Management (IM) Responsibilities

The job holder will comply with all relevant Occupational, Health, Safety and Environmental and Injury Management/Workers Compensation Legislation, codes of practice, standards, policies, operating procedures and work instructions and systems.

Position Description Employee Acknowledgement and Signoff

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