Operations & Admin Coordinator — Scheduling, Invoicing & Support

GL Pro Sound Pty Ltd; City of Melbourne; On-site; AUD 60,000 - 75,000; Full time

Job summary

GL Pro Sound Pty Ltd in Melbourne, VIC, is seeking an Admin/Operations Coordinator to be the operational backbone of the business, keeping systems running smoothly, our online store fulfilled, and our clients well looked after.

Based at our Tullamarine premises, you will manage the inbox, fulfill orders, handle bookings, allocate stock, and oversee invoicing and accounts receivable while using Xero and Timely. You will also provide excellent phone support and assist with social media content.

Responsibilities

• Managing and sorting the inbox's
• Fulfilling orders through our online store and liaising with the online store team via WhatsApp
• Handling bookings and consultations, and organising the week ahead
• Allocating stock to jobs
• Invoicing, taking payments, and managing accounts receivable
• Using Xero for accounting and Timely for bookings in workshop
• Answering phones and providing great customer service
• Assisting with social media content (photos, video, and uploads)

Skills

Customer service

Invoicing

Xero

Timely

Order fulfillment

Phone handling

Social media support

Stock allocation

Tools

Xero

Timely

WhatsApp

Job description

GL Pro Sound Pty Ltd in Melbourne, VIC, is seeking an Admin/Operations Coordinator to be the operational backbone of the business, keeping systems running smoothly, our online store fulfilled, and our clients well looked after.

Based at our Tullamarine premises, you will manage the inbox, fulfill orders, handle bookings, allocate stock, and oversee invoicing and accounts receivable while using Xero and Timely. You will also provide excellent phone support and assist with social media content.