Service Operations & Invoicing Coordinator

Precise Air; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Precise Air is seeking an organised Invoice Administrator to support our service operations team in Melbourne. The role involves ensuring jobs are invoiced accurately, scheduled, and maintained within the system, from setup to invoicing and reporting.

You will collaborate with Service, Operations, and Finance to ensure smooth delivery and data integrity, handling invoicing, contract setup, asset records, and related admin tasks in a hands-on environment.

Qualifications

• Strong admin and coordination experience, service-based business preferred.
• High attention to detail is critical in this role.
• Ability to manage multiple tasks and meet deadlines.
• Confident communication with internal and external stakeholders.
• Proficient in Excel and MS Office.
• Ability to work independently and as part of a team.

Responsibilities

• Daily invoicing of completed service jobs (labour & materials).
• Coordinating service jobs with technicians and Team Leaders.
• Scheduling planned maintenance (PPM) activities with clients.
• Setting up contracts, sites, and assets in Pronto.
• Maintaining service database and job records.
• Raising purchase orders and updating job information.
• Entering service calls and creating new jobs.
• Preparing reports and supporting exception tracking.
• Supporting timesheet entry and general admin tasks.
• Liaising with Accounts Receivable on remittances.

Skills

Admin & coordination

Attention to detail

Multitasking

Communication

Excel & MS Office

Teamwork / independence

Tools

Pronto

Uptick

Corrigo

Job description

Precise Air is seeking an organised Invoice Administrator to support our service operations team in Melbourne. The role involves ensuring jobs are invoiced accurately, scheduled, and maintained within the system, from setup to invoicing and reporting.

You will collaborate with Service, Operations, and Finance to ensure smooth delivery and data integrity, handling invoicing, contract setup, asset records, and related admin tasks in a hands-on environment.