Operational Support Officer

First Nations Jobs; West Tamworth; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

WORK180 Endorsed Employer

Leadership programs like Thrive

Own Career development

Perks@Downer discounts

Job summary

Downer is seeking an experienced Operational Services Officer in Tamworth, NSW, to deliver essential administrative and financial support across the Asphalt & Products line. You will manage invoicing, contracts administration, travel, onboarding, and office operations with a strong focus on accuracy and compliance.

The role requires at least 3 years in administration, experience with SAP/JDE, and proficiency in MS Office.

Qualifications

• At least 3 years in an administration role, ideally Finance Administration.
• Experience with SAP or JDE ERP systems.
• Proficient in MS Office 365 and spreadsheet/document formatting.
• High accuracy in data entry and document preparation.
• Strong organisational skills and ability to manage multiple deadlines.
• Able to work independently and in a team.
• Self-motivated and committed to continuous learning.

Responsibilities

• Manage end-to-end administrative and financial processes including, billing and invoicing, payment for supplier and subcontractors, purchase orders and accounts payable/receivable, job costing and month-end activities.
• Provide contracts administration support and maintain accurate documentation.
• Coordinate travel, onboarding/offboarding, meetings and general office operations.
• Ensure compliance with internal policies, procedures and audit requirements.
• Partner with operational teams and finance to deliver accurate and time outcomes.
• Build strong relationships with internal stakeholders, suppliers and clients.

Skills

Admin experience

Data entry

Contract administration

Organisational skills

Independent & team work

Tools

SAP

JDE

MS Office 365

Job description

Job Description

At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities.

We currently have an opportunity for a proactive and detail oriented Operational Services Officer to join our team based in Tamworth, NSW. The successful candidate will provide essential administrative and operational support to the Asphalt & Products operational line of businesses, including financial processing, accounts payable activities, contracts administration, inventory and manufacturing documentation and other project support. You will ensure timely, accurate data entry and help maintain compliance with Downer's policies and procedures.

KEY TASKS

• Manage end-to-end administrative and financial processes including, billing and invoicing, payment for supplier and subcontractors, purchase orders and accounts payable/receivable, job costing and month-end activities.
• Provide contracts administration support and maintain accurate documentation.
• Coordinate travel, onboarding/offboarding, meetings and general office operations.
• Ensure compliance with internal policies, procedures and audit requirements.
• Partner with operational teams and finance to deliver accurate and time outcomes.
• Build strong relationships with internal stakeholders, suppliers and clients.

ABOUT YOU

• A minimum of 3 years' experience in an administration role, ideally Finance Administration.
• Experience with a large Enterprise Resource Planning software such as SAP or JDE preferred.
• Proficient in core administrative competencies including spreadsheeting and document writing/formatting (intermediate use of Microsoft Office 365 applications).
• High level of accuracy in data entry and document preparation. Thoroughness in completing tasks and following up as required.
• Strong organisational skills with the ability to coordinate multiple tasks and manage competing deadlines.
• Ability to work independently and as part of a team, building strong relationships at all levels.
• Self-motivated, proactive and committed to continuous learning and development.

Downer is a company that believes people are our greatest asset. We take pride in providing career opportunities, work-life balance, and above benchmark services. We also offer a range of benefits including:

• Proud to be recognised as a WORK180 Endorsed Employer for all women.
• Enjoy career development opportunities, including leadership programs like Thrive and Own Career.
• Be part of an industry-leading company committed to safety, innovation and operational excellence.
• Access to Perks@Downer, which offers discounts and savings on various products, including retail items, travel deals and entertainment options.

Downer Group is an employer that acknowledges and embraces the importance of our people's diverse experiences, talents, and cultures. As an inclusive employer, we welcome applications from everyone.

• Online profile & CV (searchable by clients)

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