Operational Administrator

AusGroup Industrial Services; Mackay Regional; On-site; AUD 60,000 - 76,000; Full time

Job summary

Ausgroup Industrial Services (AGIS) in Paget, Mackay invites applications for an Operational Administrator to support the mobilisation and compliance of people and assets across projects.

You will coordinate medicals, training, competencies and client inductions, manage documentation, and ensure site readiness and ongoing compliance. This role suits highly organised individuals who thrive in a fast-paced industrial environment and enjoy cross-functional collaboration.

Qualifications

• Experience in operations administration, mobilisation, compliance, training coordination or mine site administration.
• Experience in mining, resources, construction, ports or industrial services sectors advantageous.
• Experience coordinating mobilisation of people, vehicles, plant or equipment.
• Understanding of site access and client compliance requirements.
• Experience coordinating medicals, training, inductions and competencies.
• Strong attention to detail and organisational skills.
• Ability to manage multiple mobilisations and competing priorities.
• Strong communication and stakeholder coordination skills.
• Proficient in Microsoft Office, Excel, Word and SharePoint.

Responsibilities

• Coordinating mobilisation and demobilisation of personnel and assets
• Ensuring employees are compliant and site ready for client sites
• Coordinating medicals, training, competencies and client inductions
• Managing SOPs, site authorisations and mobilisation documentation
• Monitoring employee licences, tickets, qualifications and compliance requirements
• Coordinating mobilisation requirements for vehicles, plant and equipment
• Maintaining asset documentation, registrations, inspections and compliance records
• Ensuring personnel and asset documentation is current before mobilisation
• Maintaining records across SharePoint, HRIS systems and client portals
• Assisting with CMS/CMP and client-specific compliance requirements
• Monitoring upcoming expiries and outstanding compliance requirements
• Preparing mobilisation, training and compliance reports
• Liaising with employees, supervisors and internal departments to resolve mobilisation requirements
• Providing general operational and administrative support
• Supporting continuous improvement of processes

Skills

Mobilisation coordination

Compliance management

Training coordination

Stakeholder communication

Multi-tasking

MS Office

SharePoint

Tools

SharePoint

Excel

Word

MS Office

Job description

Due to continued business growth, Ausgroup Industrial Services (AGIS) is seeking a motivated and highly organised Operational Administrator to join our team in Paget, Mackay.

This role will work closely with our Operational team, supporting the mobilisation and compliance of both people and assets across our projects and operational requirements.

You will play a key role in ensuring employees, vehicles, plant and equipment are compliant, correctly documented and ready for mobilisation to client sites. The position will also support day-to-day operational administration, training coordination and ongoing compliance requirements.

With 20 years of operation, AGIS is an established industrial services business providing skilled personnel and services across mining, ports, construction and industrial operations.

This is an excellent opportunity for someone who enjoys a fast-paced operational environment, has strong attention to detail and can confidently coordinate multiple priorities at once.

ABOUT THE ROLE

As an Operational Administrator, your responsibilities will include:

Coordinating the mobilisation and demobilisation of personnel and assets

Ensuring employees are compliant and site ready for client sites

Coordinating medicals, training, competencies and client inductions

Managing SOPs, site authorisations and mobilisation documentation

Monitoring employee licences, tickets, qualifications and compliance requirements

Coordinating mobilisation requirements for vehicles, plant and equipment

Maintaining asset documentation, registrations, inspections and associated compliance records

Ensuring personnel and asset documentation is current before mobilisation

Maintaining accurate records across SharePoint, HRIS systems and client portals

Assisting with CMS/CMP and client-specific compliance requirements

Monitoring upcoming expiries and outstanding compliance requirements

Preparing mobilisation, training and compliance reports

Liaising with employees, supervisors and internal departments to resolve mobilisation requirements

Providing general operational and administrative support to the wider team

Supporting continuous improvement of operational, mobilisation and compliance processes

ABOUT YOU

I would also broaden the experience section slightly:

Previous experience in operations administration, mobilisation, compliance, training coordination or mine site administration

Experience within the mining, resources, construction, ports or industrial services sectors would be advantageous

Experience coordinating the mobilisation of people, vehicles, plant or equipment would be highly regarded

Understanding of site access and client compliance requirements

Experience coordinating medicals, training, inductions and competencies

Strong attention to detail and organisational skills

Ability to manage multiple mobilisations and competing priorities

Strong communication and stakeholder coordination skills

Proficient in Microsoft Office, Excel, Word and SharePoint

Ability to work autonomously and as part of a team

Proactive approach to problem solving and continuous improvement

AGIS is proud to be an equal opportunity employer and strongly encourages applications from women and Aboriginal and Torres Strait Islander people.

Got questions? Call our HR Team on 074863 1***