Mackay Site Operations Administrator

Stellar Recruitment Pty; City of Brisbane; On-site; AUD 65,000 - 95,000; Full time

Job summary

Stellar Recruitment Pty is seeking a Site Administrator / Operations Administrator to join a Mackay-based team. The role involves providing day-to-day admin support across site and operations, maintaining documentation, coordinating access and licences, and assisting with onboarding and payroll tasks.

You will work with supervisors, contractors and suppliers in a busy heavy industry environment, ensuring accurate records and smooth operations.

Qualifications

• Experience in Site Administration, Project Administration, Operations Administration or similar role.
• Experience in mining, resources, construction, engineering, maintenance or heavy industry highly regarded.
• Strong attention to detail and organisational skills.
• Able to manage multiple priorities and deadlines.
• Strong MS Office skills (Excel, Word, Outlook).
• Experience with ERP, purchasing or workforce management systems advantageous.
• Strong written and verbal communication skills.
• Proactive, reliable and able to work independently.
• Comfortable working with both office-based and operational stakeholders.

Responsibilities

• Provide day-to-day administrative support to site and operational teams.
• Maintain employee, contractor and site documentation.
• Coordinate site access requirements and relevant paperwork.
• Monitor licences, competencies, tickets and expiring documentation.
• Assist with mobilisation and onboarding administration where required.
• Raise and receipt purchase orders.
• Assist with maintenance planning and scheduling.
• Update internal systems, databases and workforce records.
• Prepare reports, spreadsheets and operational documentation.
• Assist with document control and safety documentation.
• Support timesheet and payroll administration where required.
• Liaise with supervisors, managers, employees, contractors and suppliers.
• Provide general administration support across the wider business.

Skills

Site Administration

Microsoft Office

ERP / workforce systems

Organisational skills

Communication

Tools

ERP systems

Purchasing systems

Job description

Stellar Recruitment Pty is seeking a Site Administrator / Operations Administrator to join a Mackay-based team. The role involves providing day-to-day admin support across site and operations, maintaining documentation, coordinating access and licences, and assisting with onboarding and payroll tasks.

You will work with supervisors, contractors and suppliers in a busy heavy industry environment, ensuring accurate records and smooth operations.