Administrator- Mobilisation

Select Aust Sydney; Ipswich City; On-site; AUD 51,000 - 55,000; Full time

Benefits offered by this job

Free on-site parking

Job summary

Randstad is partnering with a market leader in modular construction to recruit a Mobilisation Administrator for Redbank Plains. This high-visibility, temporary-to-permanent opportunity places you at the operational nexus of HR, safety, and site delivery teams, ensuring all personnel and equipment are compliant and ready before site entry.

Your duties include onboarding, inductions, travel and accommodation logistics, site access and badge management, and maintaining roster trackers for

Qualifications

• Proven admin experience in site mobilisation or construction support.
• Knowledge of workforce management and travel tools.
• Understanding of tickets, licenses, and safety compliance.
• Excellent organisation and communication skills.

Responsibilities

• On-boarding and compliance verification for workers.
• Induction coordination across client frameworks.
• Travel and accommodation logistics for project teams.
• Site access and badge management, security passes.
• Gather certificates (insurance), SWMS and pre-mobilisation checks for equipment.
• Maintain mobilisation trackers and shift rosters.
• Coordinate with HR, travel teams and site managers to resolve gaps.

Skills

Mobilisation admin

Onboarding

Travel logistics

Site access

Compliance tracking

Tools

Pegasus

Damstra

KMS

SAP

Job description

Job Type: Temporary position | Full time position

Job Description

Mobilisation Administrator | Redbank Plains Location
About the Business & Opportunity Randstad is excited to be supporting our valued business partner, a market leader in modular construction and space solutions, to source an experienced Mobilisation Administrator in Redbank Plains.

Operating across high-volume, dynamic project environments, our client delivers essential building infrastructure nationwide. In this high-visibility position, you serve as the critical operational bridge connecting human resources, health & safety, and site delivery teams. By ensuring all site personnel, subcontractors, and heavy plant equipment are 100% compliant, ticketed, and scheduled prior to setting foot on site, you will directly safeguard project timelines and drive operational success.

Why You Should Apply

Competitive Remuneration: Earn $37.00 - $40.00 per hour + superannuation. Pathway to Permanency: Starting as an immediate full-time contract commencing on 12 October, this position provides an ideal environment to establish your value quickly, offering genuine scope for contract extension or permanent conversion based on performance. High Operational Impact: Take complete administrative ownership of site compliance, travel logistics, and access management across multi-site projects where your efforts directly prevent project delays and client penalties.

Convenient Workplace: Based at a well-equipped facility in Redbank Plains featuring free on-site parking and a collaborative, supportive team culture.

Key Responsibilities Workforce

• On-boarding & Compliance Verification: Collect, audit, and log mandatory trade licenses, high-risk work permits, White Cards, pre-employment medical checks, and drug & alcohol clearance results.
• Induction Coordination: Schedule incoming workers for safety inductions across client, principal contractor, and site-specific frameworks, maintaining accurate compliance tracking to ensure no worker enters site without required training.
• Travel & Accommodation Logistics: Arrange domestic flights, charter transport, vehicle hires, and local accommodation for project teams and FIFO/DIDO personnel.
• Site Access & Badge Management: Create and update profile records in workforce management software (e.g., Pegasus, Damstra, KMS, or SAP) to issue site security passes and access credentials.
• Subcontractor & Plant On-boarding: Gather certificates of currency (insurance), Safe Work Method Statements (SWMS), and pre-mobilisation inspection certificates for machinery and heavy plant equipment.
• Roster & Schedule Administration: Maintain mobilisation trackers, site headcount logs, and shift rosters, communicating planned workforce arrivals to site managers and project leads.
• Cross-Department Liaison: Serve as the primary administrative point of contact for new hires, site supervisors, HR, and travel teams to resolve paperwork gaps swiftly.

Key Criteria & Requirements

• Proven administrative experience in site mobilisation, workforce on-boarding, or operations support within construction, engineering, industrial, or resources sectors.
• Practical knowledge of workforce management platforms (e.g., Pegasus, Damstra, KMS, or SAP) and travel booking tools.
• Clear understanding of mandatory site safety tickets, high-risk licenses, White Cards, medical clearance checks, and SWMS documentation.
• Exceptional organisational skills, high attention to detail, and skill in tracking changing site rosters accurately.
• Strong written and verbal communication skills to liaise effectively across internal departments and external candidates.

Position Details Location: Redbank Plains Start Date: 12 October

Pay Rate: $37.00 - $40.00 per hour + superannuation

We are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.