administrator- mobilisation

HR Partners; Ipswich City; On-site; AUD 51,000 - 55,000; Full time

Benefits offered by this job

Free on-site parking

Job summary

Randstad is partnering with a market-leading modular construction and space solutions business to recruit a Mobilisation Administrator for Redbank Plains. You will act as the operational bridge ensuring site personnel, subcontractors, and equipment are compliant, ticketed, and scheduled before entry to site.

Based in Redbank Plains and operating across multi-site projects, you will own onboarding, travel logistics, and site access management, with a clear emphasis on preventing delays and

Qualifications

• Proven administrative experience in site mobilisation, workforce onboarding, or operations support.
• Experience with workforce management platforms (Pegasus, Damstra, KMS, SAP) and travel booking tools.
• Excellent written and verbal communication skills.

Responsibilities

• Workforce onboarding and compliance verification for site personnel.
• Induction coordination for safety trainings across client, principal contractor, and site frameworks.
• Travel and accommodation logistics planning for project teams and FIFO/DIDO personnel.
• Site access and badge management using workforce management software.
• Subcontractor and plant on-boarding with certificates of currency, SWMS, and pre-mobilisation inspections.
• Roster and schedule administration; communicate arrivals to site managers.
• Cross-department liaison to resolve paperwork gaps swiftly.

Skills

Site mobilisation

Workforce onboarding

Administrative experience

Operations support

Written & verbal communication

Tools

Pegasus

Damstra

KMS

SAP

Job description

About the Business & Opportunity

Randstad is excited to be supporting our valued business partner, a market leader in modular construction and space solutions, to source an experienced Mobilisation Administrator in Redbank Plains.

Operating across high-volume, dynamic project environments, our client delivers essential building infrastructure nationwide. In this high-visibility position, you serve as the critical operational bridge connecting human resources, health & safety, and site delivery teams. By ensuring all site personnel, subcontractors, and heavy plant equipment are 100% compliant, ticketed, and scheduled prior to setting foot on site, you will directly safeguard project timelines and drive operational success.

Why You Should Apply

Competitive Remuneration: Earn $37.00 – $40.00 per hour + superannuation.

Pathway to Permanency: Starting as an immediate full-time contract commencing on 12 October, this position provides an ideal environment to establish your value quickly, offering genuine scope for contract extension or permanent conversion based on performance.

High Operational Impact: Take complete administrative ownership of site compliance, travel logistics, and access management across multi-site projects where your efforts directly prevent project delays and client penalties.

Convenient Workplace: Based at a well-equipped facility in Redbank Plains featuring free on-site parking and a collaborative, supportive team culture.

Key Responsibilities

Workforce On-boarding & Compliance Verification: Collect, audit, and log mandatory trade licenses, high-risk work permits, White Cards, pre-employment medical checks, and drug & alcohol clearance results.

Induction Coordination: Schedule incoming workers for safety inductions across client, principal contractor, and site-specific frameworks, maintaining accurate compliance tracking to ensure no worker enters site without required training.

Travel & Accommodation Logistics: Arrange domestic flights, charter transport, vehicle hires, and local accommodation for project teams and FIFO/DIDO personnel.

Site Access & Badge Management: Create and update profile records in workforce management software (e.g., Pegasus, Damstra, KMS, or SAP) to issue site security passes and access credentials.

Subcontractor & Plant On-boarding: Gather certificates of currency (insurance), Safe Work Method Statements (SWMS), and pre-mobilisation inspection certificates for machinery and heavy plant equipment.

Roster & Schedule Administration: Maintain mobilisation trackers, site headcount logs, and shift rosters, communicating planned workforce arrivals to site managers and project leads.

Cross-Department Liaison: Serve as the primary administrative point of contact for new hires, site supervisors, HR, and travel teams to resolve paperwork gaps swiftly.

Key Criteria & Requirements

Proven administrative experience in site mobilisation, workforce on-boarding, or operations support within construction, engineering, industrial, or resources sectors.

Practical knowledge of workforce management platforms (e.g., Pegasus, Damstra, KMS, or SAP) and travel booking tools.

Clear understanding of mandatory site safety tickets, high-risk licenses, White Cards, medical clearance checks, and SWMS documentation.

Exceptional organisational skills, high attention to detail, and skill in tracking changing site rosters accurately.

Strong written and verbal communication skills to liaise effectively across internal departments and external candidates.

Location: Redbank Plains

Start Date: 12 October

Pay Rate: $37.00 – $40.00 per hour + superannuation

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.