On-Site Administration Officer - Aged Care & Rostering

Medical-and-Aged-Care-Group; Melbourne; On-site; AUD 65,000 - 78,000; Full time

Benefits offered by this job

Competitive Salary

17.5% Annual Leave Loading

JB Hi-Fi employee discounts

Refer a friend benefit program

Home & Hearts Award Recognition

EAP Program

Ongoing training and professional dev.

Meaningful role where your work makes

Job summary

Medical & Aged Care Group (MACG) is seeking an experienced Administration Officer to join Carrum Downs Aged Care in Melbourne's southeast. This full-time, on-site role supports rostering, payroll, resident services and day-to-day administration, helping the home run smoothly in a busy, people-focused environment.

You will handle rostering, timesheets and payroll support, assist with admissions/discharges, and maintain filing and documentation while ensuring compliance and high-quality resident

Qualifications

• Experience in rostering and payroll processes is advantageous.
• Strong administrative and organisational skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities in a busy environment.
• Aged care or healthcare experience is highly regarded.

Responsibilities

• Provide day to day administrative support to the Home Manager and staff.
• Maintain and adjust staff rosters in line with requirements.
• Verify and process timesheets and support payroll.
• Assist with admissions, discharges and family communications.
• Conduct environmental checks and report maintenance or safety issues.
• Assist with compliance documentation, audits and accreditation.
• Maintain electronic filing and record-keeping systems.
• Manage incoming/outgoing correspondence including calls, emails and mail.
• Assist with resident tours and display room presentation.
• Support events and resident activities.

Skills

Rostering

Payroll

Administrative skills

Communication

Record keeping

Tools

Payroll software

Rostering software

MS Office

Job description

Medical & Aged Care Group (MACG) is seeking an experienced Administration Officer to join Carrum Downs Aged Care in Melbourne's southeast. This full-time, on-site role supports rostering, payroll, resident services and day-to-day administration, helping the home run smoothly in a busy, people-focused environment.

You will handle rostering, timesheets and payroll support, assist with admissions/discharges, and maintain filing and documentation while ensuring compliance and high-quality resident