Office & Operations Manager (Xero Specialist)

HINTERLAND GLASSWORX; Gold Coast City; On-site; AUD 65,000 - 90,000; Full time

Job summary

Hinterland Glassworx is a growing glass and glazing business based in Yatala, servicing Brisbane, the Gold Coast and surrounding areas. We are seeking an experienced Office Manager to join our team and help coordinate the office, trades, customers, jobs and financial administration.

You will work closely with our Director and Operations Manager, leveraging strong Xero bookkeeping, scheduling and systems skills, and taking ownership of office processes as we grow the business.

Qualifications

• Previous experience in an Office Manager or senior administration role.
• Strong Xero and accounting experience.
• Excellent scheduling and job-prioritisation skills.
• Strong organisational and time-management skills.
• Excellent communication and customer service skills.
• Ability to work independently and take ownership.
• Confidence dealing with tradespeople, customers and suppliers.
• Strong computer and systems skills.
• A practical, problem-solving mindset.

Responsibilities

• Managing and coordinating the day-to-day office operations.
• Scheduling and prioritising jobs across our trades team.
• Working closely with the Operations Manager to keep jobs moving efficiently.
• Coordinating customers, trades, suppliers and subcontractors.
• Managing job flow from booking through to completion.
• Assisting with quoting, invoicing and accounts administration.
• Supporting Xero bookkeeping and financial administration.
• Following up outstanding invoices and payments.
• Maintaining accurate job and customer records.
• Supporting the Director and Operations Manager with business administration.

Skills

Office management

Xero bookkeeping

Scheduling

Customer service

Independent work

Communication

Tools

Xero

MS Office

Job description

Hinterland Glassworx is a growing glass and glazing business based in Yatala, servicing Brisbane, the Gold Coast and surrounding areas. We are seeking an experienced Office Manager to join our team and help coordinate the office, trades, customers, jobs and financial administration.

You will work closely with our Director and Operations Manager, leveraging strong Xero bookkeeping, scheduling and systems skills, and taking ownership of office processes as we grow the business.