Office Operations Coordinator – Full-Time, Western Sydney

Foxy Trailers; Sydney; On-site; AUD 52,000 - 70,000; Full time

Job summary

Foxy Trailers in Western Sydney is seeking a confident, organised Admin person to join our growing business. This full-time role goes beyond reception or data entry; you will own day-to-day administration, handle customer and supplier communications, organise jobs and contractors, and ensure tasks are completed.

You will prepare quotes and invoices, manage emails and calls, coordinate deliveries, maintain records, and contribute to system improvements as the business expands.

Qualifications

• Highly organised and reliable
• confident dealing with customers
• Can work independently
• Takes initiative and solves problems
• Good computer, email and administration skills
• Comfortable preparing quotes and invoices
• Strong attention to detail
• Follows tasks through to completion

Responsibilities

• Prepare customer quotes and invoices
• Manage customer emails and phone enquiries
• Order equipment, appliances, materials and parts
• Communicate with suppliers and follow up deliveries
• Manage customer records, job files and paperwork
• Manage basic social media posts, messages and enquiries
• Book appointments and maintain schedules
• Assist with general office and business administration
• Help improve systems and processes as the business grows

Skills

Organised

Customer communication

Independent worker

Problem solving

Office software

Tools

Microsoft Office

Email management

Job description

Foxy Trailers in Western Sydney is seeking a confident, organised Admin person to join our growing business. This full-time role goes beyond reception or data entry; you will own day-to-day administration, handle customer and supplier communications, organise jobs and contractors, and ensure tasks are completed.

You will prepare quotes and invoices, manage emails and calls, coordinate deliveries, maintain records, and contribute to system improvements as the business expands.