Office Operations Coordinator

Liquid Learning; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Breakfast and premium coffee provided

Central Barangaroo location

Regular team events

Job summary

Liquid Learning is seeking an energetic Office Operations Coordinator in Sydney to support day‑to‑day operations across office, HR coordination and finance administration. You’ll manage supplier relationships, onboarding, and financial processes, while keeping our workspace organized and welcoming.

You’ll work closely with leadership, receive training across areas, and contribute to a proactive, high‑energy team culture in a Barangaroo office environment.

Qualifications

• Excellent attention to detail with ability to manage multiple priorities
• Clear written and verbal communication with stakeholders
• Proactive and discreet in handling sensitive information
• Maintain office standards and see tasks through to completion
• Comfort with data and systems and willingness to learn new processes

Responsibilities

• Office Operations: Own the organisation, presentation and smooth running of the office; Coordinate suppliers, maintenance, deliveries and service providers; Manage kitchen, stationery and general office supplies; Maintain high standards across shared spaces; Coordinate internal team events and staff activities; Provide general office and administrative support.
• Recruitment, Onboarding and People Support: Advertise vacancies and coordinate candidate applications; Review applications and conduct initial phone screenings; Coordinate interviews and maintain candidate communication; Prepare employment contracts and onboarding paperwork; Deliver first‑day inductions and coordinate system access; Maintain employee records and general people administration.
• Finance and Accounts Support: Process and check supplier invoices and customer payments; Match transactions and maintain records; Assist with credit card reconciliations and subscriptions; Monitor payments and resolve discrepancies; Provide general admin support to Finance.

Skills

Strong Organisation

Polished Communication

Proactive Judgement

Ownership

System Adaptability

Job description

At Liquid Learning, we inspire the leaders of today and create the leaders of tomorrow. Through Australia’s leading business events we connect C‑suite executives and influential speakers to shape the future of business and government.

We are looking for a capable, proactive and high‑energy Office Operations Coordinator to support the day-to‑day running of our business across office operations, HR coordination and finance administration.

This is a varied and dynamic role for someone who thrives on taking ownership, working with people and keeping things organised behind the scenes.

The Role

Based in our active Barangaroo office, you will play a central role in making sure our workspace, people processes, accounts and everyday admin run smoothly.

Your days will be highly varied. From managing supplier invoices and matching customer payments, to screening applicants, preparing new starter contracts or coordinating an internal team event. No two days will be the same.

You will also take ownership of the presentation and organisation of the office. This means setting clear standards, coordinating suppliers and service providers, and working with the wider team to keep shared spaces sharp, organised and welcoming.

You will work closely with our leadership team, with training and support provided across each area of the role.

What You’ll Do

Office Operations

• Own the organisation, presentation and smooth running of the office
• Coordinate suppliers, maintenance, deliveries and service providers
• Manage kitchen, stationery and general office supplies
• Maintain high standards across shared spaces, coordinating the wider team and service providers to keep the office clean, organised and welcoming
• Coordinate internal team events and staff activities
• Provide general office and administrative support where needed

Recruitment, Onboarding and People Support

• Advertise vacancies and coordinate candidate applications
• Review applications and conduct initial phone screening interviews
• Coordinate interviews and maintain professional candidate communication
• Prepare employment contracts, onboarding paperwork and new starter documentation
• Deliver first‑day inductions and coordinate system access and equipment setup
• Maintain accurate employee records and support general people‑related administration

Finance and Accounts Support

• Process and check supplier invoices, customer payments and weekly payment information
• Match transactions and maintain accurate records across business systems
• Assist with credit card reconciliations, subscriptions and supplier details
• Monitor payments and help resolve account discrepancies
• Provide general administrative support to the Finance team

What You’ll Bring

Strong Organisation: Excellent attention to detail and the ability to manage different priorities without losing track of the details.

Polished Communication: Clear written and verbal communication, with the confidence to deal professionally with candidates, employees, customers and suppliers.

Proactive Judgement: A positive attitude, professional discretion and the ability to notice what needs to be done before being asked.

Ownership: The confidence to maintain office standards, follow up with others and see tasks through to completion.

System Adaptability: Comfort working with systems, data and numbers, alongside a strong willingness to learn new processes.

Whether you are a more recent graduate or an admin professional looking for what’s next, we care most about your capability, drive and attitude.

Experience in administration, accounts support, recruitment, customer service or office coordination is advantageous, but full training will be provided on our systems and processes.

Life at Liquid Learning

We are an ambitious, high‑energy and social team that works hard, backs each other and enjoys the environment we have built.

Our Barangaroo office is made for a team that likes to stay active, connected and have some fun along the way. Between the exercise bikes, basketball, golf simulator, table tennis, Nintendo and yoga sessions, there are plenty of ways to reset during the day, with team celebrations and Friday drinks from the office tap adding to the mix.

You Will Also Benefit From

• Structured, hands‑on training across finance, people and business operations
• Ongoing professional development and the opportunity to broaden your skills
• Regular team events, celebrations and incentives
• Breakfast and premium coffee provided
• A central Barangaroo location and collaborative team culture

If you are organised, capable and ready to build a broad and rewarding career in business operations, we would love to hear from you.