Front Office Coordinator

Sharp & Carter; City of Melbourne; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Friendly and supportive team

Permanent position

Ongoing training and development

Job summary

Sharp & Carter are recruiting for a friendly front desk administrator to join a growing, privately owned developer. You’ll be the first point of contact for clients and visitors, handling front desk and general admin tasks in a supportive team.

The role offers a balanced, steady pace with opportunities to contribute across reporting, invoicing and stakeholder liaison, with ongoing training and a permanent position in a collaborative environment.

Qualifications

• Friendly, reliable and able to work as part of a team.
• Excellent communication and customer service skills.
• High attention to detail and strong organisational abilities.

Responsibilities

• Greeting clients and visitors
• Managing incoming calls and general enquiries
• Data entry and general administrative support
• Preparing and processing invoices
• Liaising with internal teams and external stakeholders
• Assisting with reporting and documentation
• Providing ad hoc support to the wider team
• Picking up additional tasks and projects when things are quieter

Skills

Friendly, professional phone manner

Communication skills

Attention to detail

Organization and time management

Independent working ability

Positive and helpful attitude

Initiative during quieter periods

Job description

About the Company

Our client is a national, privately owned developer experiencing strong growth and continued success. With a solid project pipeline and an engaged, down-to‑earth leadership team, the business has built a strong reputation within its industry.

The Role

This is a great opportunity for someone looking for a steady front office role within a supportive team. You’ll be the first point of contact for the business and will look after a range of front desk and administrative tasks.

The role has a good level of variety, but it isn’t a high‑pressure or constantly busy environment. There will be quieter periods, so it would suit someone who is comfortable working independently and enjoys having a few different things they can pick up and get done throughout the day.

Your responsibilities will include:

• Greeting clients and visitors


• Managing incoming calls and general enquiries


• Data entry and general administrative support


• Preparing and processing invoices


• Liaising with internal teams and external stakeholders


• Assisting with reporting and documentation


• Providing ad hoc support to the wider team


• Picking up additional tasks and projects when things are quieter

About You

This role would suit someone who is friendly, reliable and happy to get on with their work. You don’t need to be highly ambitious or looking to take on the world. We’re looking for someone who will be dependable, organised and enjoy being part of a good team.

• A friendly and professional phone manner


• Good communication and customer service skills


• Strong attention to detail


• Good organisation and time management


• The ability to work independently when required


• A positive and helpful attitude


• The initiative to find things to work on during quieter periods

What’s on Offer

• Competitive salary, depending on experience


• A friendly and supportive team environment


• A stable, permanent position


• A good mix of front desk and administrative responsibilities


• Ongoing training and support


• The opportunity to build your administration experience within a growing business


• A role with a manageable pace and the opportunity to take on additional tasks over time