Office & Executive Assistant

energySEA Pty Ltd; Inner West; On-site; AUD 60,000 - 80,000; Part time

Benefits offered by this job

Flexible hours

Waterfront office

Professional development opportunities

Job summary

energySEA Pty Ltd in Inner West, NSW, is seeking an organised Office and Executive Assistant to support the Managing Director and the wider team. You will manage calendars, prepare agendas and presentations, coordinate meetings, and handle communications with discretion.

This permanent, part-time role offers a flexible, supportive environment with potential to move to full-time as the business scales. You will organise events, travel, filing and general admin, contributing to efficient

Qualifications

• Previous experience as Office/Executive Assistant or similar role.
• Excellent organisational and time management skills.
• Strong written and verbal communication abilities.
• Advanced proficiency in Microsoft Office 365 applications (Outlook, Word, PowerPoint, Teams).
• High levels of discretion, professionalism and confidentiality.

Responsibilities

• Manage executive calendars, appointments and meeting schedules.
• Prepare meeting agendas, presentations, reports and correspondence.
• Attend meetings and record minutes and action items as required.
• Screen and manage emails, phone calls and other communications.
• Organise company events, workshops and functions.
• Track deadlines and ensure timely follow-up on actions.
• Maintain filing systems, records and confidential documentation.
• Liaise with clients, suppliers and stakeholders on behalf of executives.
• Provide general administrative support across the business.
• Manage travel and accommodation bookings.
• Order and manage office consumables.

Skills

Calendar management

Meeting coordination

Communication

Discretion and confidentiality

Time management

Autonomy

Multitasking

Tools

Outlook

Word

PowerPoint

Teams

Job description

We are seeking a highly organised and proactive Office and Executive Assistant to provide executive and office administrative support to our Managing Director. We are a renewable energy business with 30 employees. This is a fast-paced and varied role requiring exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities while maintaining confidentiality. The successful candidate will play a key role in ensuring the smooth day-to-day operation of the office and supporting business activities across the company. The role will initially be a permanent/part-time engagement, with the potential to scale up to permanent/full-time.

Key responsibilities

Manage executive calendars, appointments, and meeting schedules.

Prepare meeting agendas, presentations, reports, and correspondence.

Attend meetings and record minutes and action items as required.

Screen and manage emails, phone calls, and other communications.

Organise company events, workshops, and functions.

Track key deadlines and ensure timely follow-up on actions.

Maintain filing systems, records, and confidential documentation.

Liaise with clients, suppliers, and stakeholders on behalf of executives.

Provide general administrative support across the business, as required.

Manage travel and accommodation bookings.

Manage and order office consumables.

About you

Previous experience as an Office and Executive Assistant, or similar office administrative role.

Excellent organisational and time management skills.

Strong written and verbal communication abilities.

Advanced proficiency in Microsoft Office 365, including Outlook, Word, PowerPoint, and Teams.

High levels of discretion, professionalism, and confidentiality.

Ability to prioritise competing demands and work autonomously.

Strong attention to detail and problem-solving skills.

A positive, proactive, and service-oriented attitude.

Experience supporting senior management (desirable).

Experience in professional services, engineering, construction, energy, or project-based environments would be an advantage (desirable).

Competitive salary package.

Supportive and collaborative team environment.

Opportunities for professional development and career growth.

Flexible working arrangements.

Exposure to senior management and strategic business activities.

Superb office location, located by the water.